Create lab direction handbook

src/SUMMARY.md

@@ -87,6 +87,7 @@
 - [Guides]() 
     - [COSI Accounts]()
     - [Website Creation](./guides/website_creation.md)
+    - [Lab Direction Handbook](./guides/lab_direction_handbook.md)
 
 # Resources
 

src/guides/lab_direction_handbook.md

@@ -0,0 +1,136 @@
+# Lab Direction Handbook
+
+_updated: Jan 10th, 2025_
+
+### This page is HEAVILY WIP and VERY INCOMPLETE. Check back soon!
+
+# Introduction
+
+COSI leadership should be open and transparent to the lab community. It truly
+takes a village to run the CS labs. Through the combined effort of members,
+maintainers, lab directors, and advisors, COSI has been a long-standing
+community within Clarkson. A constant challenge we have faced is passing on
+knowledge through generations of students. Many students have contributed lots
+of information about the labs, our computers, and our principles to
+[Book](../the_cosi_book.md) over the past few years. This document is a place
+for knowledge surrounding lab leadership to be recorded for future students.
+
+
+# Lab Directors
+
+At any time, COSI has two lab directors. These students are responsible for
+representing the lab to Clarkson and the general public, as well as
+administrative tasks that keep things running smoothly in the labs.
+
+Lab directors have the following responsibilities:
+ - Holding lab meetings and events
+ - Representing COSI at university events (open houses, activities fair, career
+ fair, etc.)
+ - Speaking to classes about COSI
+ - Managing the CS labs mailing list
+ - Managing credentials and physical access to the lab
+ - Managing funding and purchases for the lab
+ - Keeping the lab clean and functional
+
+Lab directors do *not* have to be system / network administrators or software
+maintainers. These tasks are handled by lab maintainers. However, lab directors
+can also be maintainers if they wish.
+
+## Onboarding
+
+New lab directors should have the following sorted out (current lab directors
+should make sure everything is in order):
+ - Lab keys (COSI/ITL, server room, 2nd floor lab), physical credential access
+ code
+ - Admin credentials for computers and network appliances
+ - Proper roles on mailing list, discord
+ - Contact information on CS labs website
+ - Talk to Jeanna and department administration
+
+## Administration
+
+COSI is a student-run academic lab. We are not affiliated with CUSA,
+funding-wise we function more like a department. Since we are student-run, we
+have fewer restrictions on our spending than most departments.
+
+> Tip: OSL will sometimes forget that we are student-run, and CUSA will
+> sometimes forget that we are not a CUSA organization. This can result in some 
+> pushback / rejections for administrative tasks, so please (kindly) remind
+> them if you run into any issues trying to sign up for things.
+
+### OSL registration
+
+We need to register with OSL periodically to keep our KnightLife page. OSl will
+send email about this to leadership indicated on KnightLife, so it is important
+to keep this information up to date.
+
+### Public presence
+
+COSI maintains a public presence on the internet. It is important to keep tabs
+on our websites+profiles and correct any outdated/missing information.
+ - COSI / CS labs website (cslabs.clarkson.edu, cosi.clarkson.edu)
+ - Mirror (mirror.clarkson.edu)
+ - KnightLife
+
+We also have an official discord server for current students.
+
+### Speaking to classes
+
+COSI leadership is often invited to speak to new or returning students about the
+lab in classes like CS141, CS142, and CS241. It is also worth it to ask
+professors if you can take 5 minutes at the start of a class to pitch the labs.
+
+## Events
+
+Each semester, lab directors should be aware of the following events:
+ - Activities fair
+ - Open houses (usually 2 per semester on Saturday)
+ - Career fair (kickoff + main event)
+ - RAPS
+ - Any other opportunity to represent COSI on campus
+
+### Activities fair
+
+The activities fair runs right at the start of the semester. The earlier we
+register for this, the better. This is our first impression for new students,
+and a great chance to show off what we're doing to current students.
+
+### Open houses
+
+Department administration (usually Alexis Maciel) will email lab leadership
+about open houses in advance. These events typically run on Saturday mornings,
+and interested families will stop by the CS labs to learn about what we're all
+about.
+
+### Career fair
+
+The career fair runs every semester, and is a great opportunity for COSI
+members to spread the word about the lab. The career fair kickoff is typically
+the night before the main event, and gives lab leadership a chance to tell
+employers to keep their eyes peeled for COSI students.
+
+### RAPS
+
+RAPS (Research and Project Showcase) is an opportunity for COSI members who are
+doing cool things to show them to the rest of the university. It is not
+required, but it does catch the attention of administration and students alike,
+so it is definitely worthwhile to strut our stuff there.
+
+
+# Lab Maintainers
+
+Lab maintainers are in charge of managing our IT infrastructure and maintaining
+our software. These students are reponsible for deploying, configuring,
+patching, and recovering servers + network appliances. They also dictate our
+network topology and what services we run.
+
+## Onboarding
+
+New maintainers should have the following sorted out (lab directors should make
+sure everything is done):
+- Access to specific systems they are maintaining
+- Access to the lab VPN
+- Access to our jump server
+- Keys for COSI/ITL and server room
+
+# TODO finish