diff --git a/.DS_Store b/.DS_Store new file mode 100644 index 0000000..72a9d2a Binary files /dev/null and b/.DS_Store differ diff --git a/hacksocConstitution-23-10-2013.pdf b/hacksocConstitution-23-10-2013.pdf deleted file mode 100644 index 7d736f2..0000000 Binary files a/hacksocConstitution-23-10-2013.pdf and /dev/null differ diff --git a/hacksocConstitution-23-10-2013.tex b/hacksocConstitution-23-10-2013.tex deleted file mode 100644 index 9e3740f..0000000 --- a/hacksocConstitution-23-10-2013.tex +++ /dev/null @@ -1,152 +0,0 @@ -\documentclass[a4paper,twoside,notitlepage,11pt]{article} -\usepackage{graphicx} -\usepackage{hyperref} -\usepackage{amstext} -\usepackage{amssymb} -\usepackage{fancyhdr} -\usepackage{tocloft} -\usepackage{titletoc} -\usepackage[explicit]{titlesec} -\usepackage[all]{xy} -\usepackage{nccmath} -\usepackage[a4paper,hmargin=75pt,vmargin=15pt]{geometry} -\usepackage[hypcap]{caption} -\usepackage{qtree} -\usepackage{cleveref} -\usepackage{amssymb} -\usepackage{listings} -\usepackage{float} -\usepackage{latexsym} -\usepackage{changepage} -\usepackage{mdframed} -\usepackage{hyperref} -\usepackage{enumerate} - -\newcommand{\paperTitle}{Society Constitution Form} -\setlength{\parskip}{0.3em} - -\newcommand{\hsspace}{\usebox{\spaceb}} -\newcommand{\hstab}{\usebox{\tabb}} -\newcommand{\consHead}[1]{\begin{Large}\textbf{#1}\end{Large}\ \\} - -\begin{document} -\begin{center} -\includegraphics[width=0.2\textwidth]{img/socLogo.png} -\includegraphics[width=0.25\textwidth]{img/suLogo.png} -\ \\ - \begin{LARGE} - \paperTitle \\ - \end{LARGE} -\end{center} -\begin{flushright} -Date Recognised/Renewed: \today \\ -\end{flushright} - -\noindent -\consHead{Society Name: HackSoc} -1.1 The name of the society shall hereby be referred to as HackSoc, and shall be stated as such in all correspondence (e.g. room bookings). -\ \\ -\ \\ -\consHead{Aims \& Objectives} -1.2 The aims of the society are: - \begin{itemize} - \item To provide opportunities for the Students' Union ``hackers''\footnote{A person who delights in exploring the details of programmable systems and stretching their capabilities; solving problems in a playful and creative way.} from all backgrounds and interests within technology to interact with one another. - \item To aid in expanding the skills of the Students' Union members through collaboration and pursuit of common interests, related to the field of ``hacking'', including programming, electronics, development and technology start-ups. - \item To provide an environment in which Student's Union members can express their ideas and build great things together. - \end{itemize} -1.3 The objectives of the society are: - \begin{itemize} - \item To hold events in which members can meet to share and develop ideas. - \item To hold events in which experienced members can share their experience of a particular area with other members, i.e. tutorials on a particular programming language. - \item To represent the interests of the members at relevant external events, such as National Codeathons/Hackathons and Algorithm Solving competitions. - \item To attract students from a diverse range of courses, to enalbe those that may not have scope to express their interests on their course to do so. - \end{itemize} -1.4 The Society shall abide by the Clubs and Societies Code of Practice and the Students' Union Equal Opportunities Policy. -\ \\ -\ \\ -\consHead{Membership} -1.5 Full Membership of the Society shall be open to all Full Members of the University of Nottingham Students' Union on payment of the Membership fee.\ \\ -\ \\ -1.6 Associative Membership of the Society shall be open to all Associate Members of the University of Nottingham Students' Union on payment of the Membership fee.\ \\ -\ \\ -1.7 The Membership fee shall be decided at the Annual General Meeting, but shall not be below \pounds 1 unless good reasons have been given to the Societies Executive committee in time to be discussed prior to the \ AGM.\ \\ -\ \\ -1.8 The Membership fee of the Society shall be \pounds 3. -\ \\ -\ \\ -\consHead{Committee} -1.9 There shall be a Society Committee.\ \\ -\newpage -\newgeometry{top=75pt, bottom=75pt, left=75pt, right=75pt} -1.10 The Committee shall be responsible for the day to day running of the Society and may decide upon any matter which has not been decided upon at a General Meeting. The Committee shall be further responsible for: -\begin{itemize} - \item Ensuring grant money shall be used exclusively to further the Aims and Objectives of the Society. - \item Ensuring Membership of the Society is open to all Members of the Students' Union. - \item Submitting an annual grant bid for funds from ``Societies'' prior to any specified deadline. - \item Assisting any review of the Society's activities and use of funds carried out by a Standing Committee of the Students' Union. - \item Upholding the Constitution of the Society and ensuring that the activities of the Society reflect the Aims and Objectives. - \item Reviewing the Society's development plan annually and submitting a new development plan where appropriate. - \item Submitting an annual equipment inventory form and adding additional equipment purchased throughout the year. - \item Providing the Students' Union with details of your membership by returning your members details on the provided spreadsheet. -\end{itemize} -1.11 Officers of the Society shall consist of a President, a General Secretary, a Treasurer and other officers as deemed necessary: -\begin{itemize} - \item \textbf{President} - Shall have overall responsibility for the Society; shall be responsible for chairing meetings of the Society of its Committee; shall be present at all meetings of the Societies Council, send a representative from the Society's Committee or an apology to the Societies Officer; shall be responsible for keeping the Society financially viable; shall prepare a written handover for their successor. - \item \textbf{General Secretary} - Shall be responsible for the general administration of the Society, taking minutes of meetings, calling all meetings, Membership records, and shall be the Returning Officer for the Society's elections; and shall prepare a written handover for their successor. - \item \textbf{Treasurer} - Shall not be in the final year of their course; shall keep records of all transactions; shall be responsible for keeping the accounts of the Society; shall be responsible for the observance of finance provisions; shall attend the Treasurer training course; shall be responsible for keeping the Society financially viable; and shall prepare a written handover for their successor. - \item \textbf{Corporate Relations} - Shall be responsible for maintaining healthy relationships with potential and actual sponsors; shall be responsible for pursuing new corporate sponsors; shall be responsible for ensuring all events that require corporate backing to be successful have as much support as possible. - \item \textbf{Graphics and Publications} - Responsible for producing promotional and other media, both independently and at the request of other Committee members in support of their activities. - \item \textbf{Web Secretary} - Shall be responsible for maintaining the societies online presence, including website, social networks and mailing lists; shall be responsible for ensuring these presences are kept up to date and maintained at all times; shall be responsible for ensuring announcements reach members through online media. - \item \textbf{Hack Secretary} - Responsible for searching for Hackathons, advertising these to the society, and organising and coordinating group attendance. - \item \textbf{Equipment Secretary} - Shall be responsible for maintaining the societies equipment, including bringing suitable hardware to events, storing them and keeping them secure. -\end{itemize} -1.12 Officers must be Full Members of the University of Nottingham Students' Union\ \\ -\ \\ -1.13 Officers may be removed from their position by a motion of ``No-Confidence'' by a two-thirds majority of Full Members present at a General Meeting.\ \\ -\ \\ -1.14 Presidential candidates may only be drawn from those who have held or currently hold an executive position or have attended at least 3 national hackathons, unless a candidate is to run unopposed, at which point any member may run in opposition.\ \\ -\ \\ -1.15 Presidents gain a ``Benevolent Dictator for Life'' (a common title in Programming subculture, often used to refer to the creator of a programming language, which although giving no formal power, implies respect of their opinion and expertise) status upon the end of their term. In this capacity they may act as an advisor to their successor and ensure the smooth conclusion of provisions that may not have been successfully completed in the length of their term; for example, a president begins to oversee a large sponsorship deal, but the discussions take more than a year and it is preferable for this member to continue oversight of the deal after their presidential term is up.\ \\ -\ \\ -1.16 The Member of staff responsible for student experience within the School of Computer Science maintains the rank of voting officer. They may attend all committee meetings and be involved in decision making. The purpose of this is to benefit both the society, and the School of Computer Science in maintaining our close relationship and primary membership base.\ \\ -\ \\ -\consHead{Finance} -1.17 All monies shall be held in accounts at the Students' Union Treasury.\ \\ -\ \\ -1.18 All monies shall be used to support the Society's activities.\ \\ -\ \\ -\consHead{Elections} -1.19 All officers must be elected at the Annual General Meeting (AGM) or at an Extraordinary General Meeting (EGM).\ \\ -\ \\ -1.20 Elections shall be carried out in accordance with the Students' Union Regulations, Chapter Elections.\ \\ -\ \\ -1.21 The voting method for all elections shall be the Single Transferable Vote.\ \\ -\ \\ -\consHead{General Elections} -1.22 There must be an AGM of the Society within the last two weeks of the Spring term unless the Societies Officer is notified and agrees otherwise.\ \\ -\ \\ -1.23 An EGM can be called by 20 Full Members of the Society, or 3 Officers of the Society, who must inform the General Secretary. The General Secretary shall inform the Societies Officer within 2 Students' Union days of the original notice.\ \\ -\ \\ -1.24 The quorum for the AGM and EGM shall be 20 Full Members of the Society. -\ \\ -\ \\ -\consHead{Constitution} -1.25 The Constitution may be changed by a two-thirds majority of all Full Members present at a General Meeting.\ \\ -\ \\ -1.26 The Society Constitution shall be subordinate to the Students' Union Constitution and Regulations. -\ \\ -\ \\ -\consHead{Authority} -1.27 The following order of Authority shall be observed in the Society: -\begin{enumerate} - \item A General Meeting - \item Society Committee - \item Society President - \item Other officers of the Society - \begin{enumerate} - \item General Secretary \& Treasurer - \item Remaining officers - \end{enumerate} -\end{enumerate} -\end{document} - diff --git a/hacksocConstitution-latest.pdf b/hacksocConstitution-latest.pdf deleted file mode 120000 index 278245e..0000000 --- a/hacksocConstitution-latest.pdf +++ /dev/null @@ -1 +0,0 @@ -hacksocConstitution-09-03-2016.pdf \ No newline at end of file diff --git a/hacksocConstitution-09-03-2016.pdf b/hacksocConstitution.pdf similarity index 61% rename from hacksocConstitution-09-03-2016.pdf rename to hacksocConstitution.pdf index 43fd95c..e212cd7 100644 Binary files a/hacksocConstitution-09-03-2016.pdf and b/hacksocConstitution.pdf differ diff --git a/hacksocConstitution-09-03-2016.tex b/hacksocConstitution.tex similarity index 95% rename from hacksocConstitution-09-03-2016.tex rename to hacksocConstitution.tex index f2d1c25..f2517be 100644 --- a/hacksocConstitution-09-03-2016.tex +++ b/hacksocConstitution.tex @@ -21,7 +21,7 @@ \usepackage{hyperref} \usepackage{enumerate} -\newcommand{\paperTitle}{Society Constitution Form} +\newcommand{\paperTitle}{HackSoc Constitution} \setlength{\parskip}{0.3em} \newcommand{\hsspace}{\usebox{\spaceb}} @@ -30,15 +30,15 @@ \begin{document} \begin{center} -\includegraphics[width=0.2\textwidth]{img/socLogo.png} -\includegraphics[width=0.25\textwidth]{img/suLogo.png} +\includegraphics[width=0.2\textwidth]{img/hackSocLogo.png} +\includegraphics[width=0.2\textwidth]{img/suLogo.png} \ \\ \begin{LARGE} \paperTitle \\ \end{LARGE} \end{center} \begin{flushright} -Date Recognised/Renewed: \today \\ +Date Recognised/Renewed: March 21, 2018 \\ \end{flushright} \noindent @@ -118,6 +118,7 @@ \item Keep records of all transactions \item Be responsible for keeping the accounts of the Society \item Be responsible for the observance of finance provisions + \item Be responsible for dealing with the SU paperwork regarding sponsorships and invoices \item Attend the Treasurer training course \item Be responsible for keeping the Society financially viable \item Prepare a written handover for their successor @@ -168,7 +169,7 @@ \ \\ 1.13 Officers may be removed from their position by a motion of ``No-Confidence'' by a two-thirds majority of Full Members present at a General Meeting.\ \\ \ \\ -1.14 Presidential candidates may only be drawn from those who have held or currently hold an executive position in HackSoc, unless a candidate is to run unopposed, at which point any member of the society may run in opposition, provided they have attended at least 3 national hackathons.\ \\ +1.14 Presidential candidates may only be drawn from those who have held or currently hold an executive position in HackSoc, unless a candidate is to run unopposed, at which point any member of the society may run in opposition, provided they have attended at least 3 national hackathons. In the case of no members that have held or currently hold an executive position in HackSoc are running for president then any memember of the society may run proided again the meet the 3 national hackathons required.\ \\ \ \\ 1.15 Presidents gain a ``Benevolent Dictator for Life'' (a common title in Programming subculture, often used to refer to the creator of a programming language, which although giving no formal power, implies respect of their opinion and expertise) status upon the end of their term. In this capacity they may act as an advisor to their successor and ensure the smooth conclusion of provisions that may not have been successfully completed in the length of their term; for example, a president begins to oversee a large sponsorship deal, but the discussions take more than a year and it is preferable for this member to continue oversight of the deal after their presidential term is up.\ \\ \ \\ diff --git a/img/hackSocLogo.png b/img/hackSocLogo.png new file mode 100755 index 0000000..70780dc Binary files /dev/null and b/img/hackSocLogo.png differ diff --git a/img/socLogo.png b/img/socLogo.png deleted file mode 100644 index 464666f..0000000 Binary files a/img/socLogo.png and /dev/null differ diff --git a/img/suLogo.png b/img/suLogo.png index 47afb53..e1c1ef9 100644 Binary files a/img/suLogo.png and b/img/suLogo.png differ