Merge pull request #25 from HackSocNotts/2019-agm

Finalize 2019 AGM Constituion

main.tex

@@ -17,6 +17,8 @@
 \ \\
 \input{src/sections/committee/index.tex}
 \ \\
+\input{src/sections/sub-groups/index.tex}
+\ \\
 \input{src/sections/finance/index.tex}
 \ \\
 \input{src/sections/elections/index.tex}
@@ -28,4 +30,4 @@
 \input{src/sections/constitution/index.tex}
 \ \\
 \input{src/sections/authority/index.tex}
-\input{src/meta/foot.tex}
+\input{src/meta/foot.tex}

src/sections/appointment/1.24.tex

@@ -0,0 +1,2 @@
+\noindent
+1.24 Officer roles can be appointed by a majority vote of the committee.\ \\

src/sections/appointment/1.25.tex

@@ -0,0 +1,2 @@
+\noindent
+1.25 HackNotts Organisers can be appointed by a majority vote of committee\ \\

src/sections/appointment/index.tex

@@ -1,3 +1,5 @@
 \noindent
 \consHead{Appointment}
-\input{src/sections/appointment/1.22.tex}
+\input{src/sections/appointment/1.24.tex}
+\ \\
+\input{src/sections/appointment/1.25.tex}

src/sections/authority/1.28.tex → src/sections/authority/1.31.tex

@@ -1,5 +1,5 @@
 \noindent
-1.28 The following order of Authority shall be observed in the Society:
+1.31 The following order of Authority shall be observed in the Society:
 \begin{enumerate}
 	\item A General Meeting
 	\item Society Committee

src/sections/authority/index.tex

@@ -1,3 +1,3 @@
 \noindent
 \consHead{Authority}
-\input{src/sections/authority/1.28.tex}
+\input{src/sections/authority/1.31.tex}

src/sections/committee/1.11.tex

@@ -8,6 +8,7 @@
 	\input{src/sections/committee/officers/dev-officer}
 	\input{src/sections/committee/officers/social-media-and-communications-officer}
 	\input{src/sections/committee/officers/graphics-officer}
-	\input{src/sections/committee/officers/hack-secretary}
+	\input{src/sections/committee/officers/hacknotts-organiser}
 	\input{src/sections/committee/officers/speaker-acquisition-secretary}
+	\input{src/sections/committee/officers/cyber-security-secretary}
 \end{itemize}

src/sections/committee/1.17.tex

@@ -0,0 +1,2 @@
+\noindent
+1.17 HackNotts Organisers do not hold a voting role on committee. The committee should allow the HackNotts organisers to cast a vote on issues pertaining to HackNotts. HackNotts organisers should attend all committee meetings.\ \\

src/sections/committee/index.tex

@@ -1,8 +1,11 @@
 \noindent
 \consHead{Committee}
 \input{src/sections/committee/1.9.tex}
+\ \\
 \input{src/sections/committee/1.10.tex}
+\ \\
 \input{src/sections/committee/1.11.tex}
+\ \\
 \input{src/sections/committee/1.12.tex}
 \ \\
 \input{src/sections/committee/1.13.tex}
@@ -11,4 +14,6 @@
 \ \\
 \input{src/sections/committee/1.15.tex}
 \ \\
-\input{src/sections/committee/1.16.tex}
+\input{src/sections/committee/1.16.tex}
+\ \\
+\input{src/sections/committee/1.17.tex}

src/sections/committee/officers/cyber-security-secretary.tex

@@ -0,0 +1,13 @@
+\item \textbf{Cyber Security Secretary} will do the following: 
+\begin{itemize}
+\item
+Be responsible for organising cybersecurity workshop
+\item
+Be responsible for educating members on cybersecurity issues
+\item
+Be responsible for organising and/or attending a Capture the Flag (CTF) Cyber Security challenge twice a year
+\item
+Be responsible for the organising and activities of the cyber-team, including the attendance of Security conferences and meetups
+\item
+Be responsible for liaising with the School of Computer Science on all cybersecurity activities
+\end{itemize}

src/sections/committee/officers/hacknotts-organiser.tex

@@ -0,0 +1,30 @@
+\item \textbf{HackNotts Organiser}s will do the following:
+\begin{itemize}
+  \item Be collectively responsible for the organising of HackSoc's annual Hackathon, HackNotts
+  \item Foster relationships within the wider hackathon community
+  \item Shall have four core positions:
+    \subitem \textbf{Head of Finance} shall:
+      \subsubitem Acquiring sponsors for HackNotts
+      \subsubitem Managing the budget for HackNotts
+      \subsubitem Work closely with the treasurer to manage finances
+      \subsubitem Approve expenses for HackNotts
+    \subitem \textbf{Head of Logistics} shall:
+      \subsubitem Work closely with the Students' Union to ensure all paperwork is filed
+      \subsubitem Work closely with the General Secretary
+      \subsubitem Be responsible for sourcing of suppliers
+      \subsubitem Be responsible for communicating with suppliers for the event
+      \subsubitem Liaise with Major League Hacking
+    \subitem \textbf{Head of Experience} shall:
+      \subsubitem Be responsible for the hacker experience at HackNotts
+      \subsubitem Be responsible for determining and planning mini events and other activities at HackNotts
+      \subsubitem Work with any other societies or groups that we may collaborate with at HackNotts
+      \subsubitem Work closely with the Social Media and Communications officer to manage social media for HackNotts
+      \subsubitem Work with sponsor representatives at and before HackNotts to ensure they have positive experiences
+    \subitem \textbf{Head of Human Resources} shall:
+      \subsubitem Be responsible for recruiting volunteers for HackNotts
+      \subsubitem Be responsible for training volunteers
+      \subsubitem Be responsible for coordinating volunteer schedules
+      \subsubitem Ensure all volunteers have a suitable amount of downtime during HackNotts
+  \item Appoint additional organising team member as they see fit
+  \item Shall prepare a written handover for their successors
+\end{itemize}

src/sections/committee/officers/speaker-acquisition-secretary.tex

@@ -3,5 +3,6 @@
 	\item Be responsible for acquiring speakers for HackSoc speaker events
 	\item Work closely with organisers of flagship events \footnote{Large events with dedicated organisers, e.g. inspireWiT, HackSoc} to acquire speakers.
 	\item Ensure all guest speakers are confirmed 3 weeks prior to the event they'll be speaking and ensuring that the appropriate events forms are completed.
-	\item Shall prepare a written handover for their successor
-\end{itemize}
+	\item Shall prepare a written handover for their successor.
+	\item Support activities that encourage outreach in the technology community, such as maintaining relationships with Tech Nottingham by regularly attending meetups.
+\end{itemize}

src/sections/committee/officers/welfare-and-inclusivity-secretary.tex

@@ -5,5 +5,6 @@
   \item Shall prepare a written handover for their successor
   \item Support activities that encourage diversity in the technology community, such as maintaining relationships with Tech Nottingham’s Women in Tech meet up
   \item Shall be the primary point of contact for all welfare related issues for members
+  \item Shall sit on and be an active member of the School of Computer Sceince's EDI Committee
   \item Shall prepare a written handover for their successor
-\end{itemize}
+\end{itemize}

src/sections/constitution/1.29.tex

@@ -0,0 +1,2 @@
+\noindent
+1.29	The Constitution may be changed by a two-thirds majority of all Full Members present at a General Meeting.\ \\

src/sections/constitution/1.30.tex

@@ -0,0 +1,2 @@
+\noindent
+1.30 The Society Constitution shall be subordinate to the Students' Union Constitution and Regulations.\ \\

src/sections/constitution/index.tex

@@ -1,5 +1,5 @@
 \noindent
 \consHead{Constitution}
-\input{src/sections/constitution/1.26.tex}
+\input{src/sections/constitution/1.29.tex}
 \ \\
-\input{src/sections/constitution/1.27.tex}
+\input{src/sections/constitution/1.30.tex}

src/sections/elections/1.21.tex

@@ -1,2 +1,2 @@
 \noindent
-1.21 The voting method for all elections shall be the Single Transferable Vote.\ \\
+1.21 All secretarys must be elected at the Annual General Meeting (AGM) or at an Extraordinary General Meeting (EGM).\ \\

src/sections/elections/1.22.tex

@@ -0,0 +1,2 @@
+\noindent
+1.22 Elections shall be carried out in accordance with the Students' Union Regulations, Chapter Elections.\ \\

src/sections/elections/1.23.tex

@@ -0,0 +1,2 @@
+\noindent
+1.23 The voting method for all elections shall be the Single Transferable Vote.\ \\

src/sections/elections/index.tex

@@ -1,7 +1,7 @@
 \noindent
 \consHead{Elections}
-\input{src/sections/elections/1.19.tex}
+\input{src/sections/elections/1.21.tex}
 \ \\
-\input{src/sections/elections/1.20.tex}
+\input{src/sections/elections/1.22.tex}
 \ \\
-\input{src/sections/elections/1.21.tex}
+\input{src/sections/elections/1.23.tex}

src/sections/finance/1.19.tex

@@ -0,0 +1,2 @@
+\noindent
+1.19 All monies shall be held in accounts at the Students' Union Treasury.\ \\

src/sections/finance/1.20.tex

@@ -0,0 +1,2 @@
+\noindent
+1.20 All monies shall be used to support the Society's activities.\ \\

src/sections/finance/index.tex

@@ -1,5 +1,5 @@
 \noindent
 \consHead{Finance}
-\input{src/sections/finance/1.17.tex}
+\input{src/sections/finance/1.19.tex}
 \ \\
-\input{src/sections/finance/1.18.tex}
+\input{src/sections/finance/1.20.tex}

src/sections/general-elections/1.26.tex

@@ -0,0 +1,2 @@
+\noindent
+1.26 There must be an AGM of the Society within the last two weeks of the Spring term unless the Societies Officer is notified and agrees otherwise.\ \\

src/sections/general-elections/1.24.tex → src/sections/general-elections/1.27.tex

@@ -1,2 +1,2 @@
 \noindent
-1.24 An EGM can be called by 20 Full Members of the Society, or 3 Officers of the Society, who must inform the General Secretary. The General Secretary shall inform the Societies Officer within 2 Students' Union days of the original notice.\ \\
+1.27 An EGM can be called by 20 Full Members of the Society, or 3 Officers of the Society, who must inform the General Secretary. The General Secretary shall inform the Societies Officer within 2 Students' Union days of the original notice.\ \\

src/sections/general-elections/1.28.tex

@@ -0,0 +1,2 @@
+\noindent
+1.28 The quorum for the AGM and EGM shall be 20 Full Members of the Society.\ \\

src/sections/general-elections/index.tex

@@ -1,7 +1,7 @@
 \noindent
 \consHead{General Elections}
-\input{src/sections/general-elections/1.23.tex}
+\input{src/sections/general-elections/1.26.tex}
 \ \\
-\input{src/sections/general-elections/1.24.tex}
+\input{src/sections/general-elections/1.27.tex}
 \ \\
-\input{src/sections/general-elections/1.25.tex}
+\input{src/sections/general-elections/1.28.tex}

src/sections/membership/1.7.tex

@@ -1,2 +1,2 @@
 \noindent
-1.7 The Membership fee shall be decided at the Annual General Meeting, but shall not be below \pounds 1 unless good reasons have been given to the Societies Executive committee in time to be discussed prior to the AGM.\ \\
+1.7 The Membership fee shall be decided at the Annual General Meeting, but shall not be below \pounds 1 unless good reasons have been given to the Societies council committee in time to be discussed prior to the AGM.\ \\

src/sections/membership/1.8.1.tex

@@ -0,0 +1,2 @@
+\noindent
+1.8.1 Following the Societies Council Committee approving the lowering of the HackSoc Membership fee to \pounds0 the HackSoc membership fee shall become \pounds0.\ \\

src/sections/membership/1.8.tex

@@ -1,2 +1,2 @@
 \noindent
-1.8 The Membership fee of the Society shall be \pounds 5.
+1.8 The Membership fee of the Society shall be \pounds 1.\ \\

src/sections/membership/index.tex

@@ -7,4 +7,5 @@
 \input{src/sections/membership/1.7.tex}
 \ \\
 \input{src/sections/membership/1.8.tex}
-\ \\
+\ \\
+\input{src/sections/membership/1.8.1.tex}

src/sections/sub-groups/1.18.tex

@@ -0,0 +1,2 @@
+\noindent
+1.18 The Cyber sub-group shall be a group of members with an exceptional interest in cyber-security and penetration testing, led by the Cyber Security Secretary, that are committed to competing in CTF competitions, as well as attending conferences and meetups. \\ 

src/sections/sub-groups/index.tex

@@ -0,0 +1,3 @@
+\noindent
+\consHead{Sub Groups}
+\input{src/sections/sub-groups/1.18.tex}