From 744c575b61b961fa15e02e81f3506493c4bd6979 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:15:41 -0400 Subject: [PATCH 01/11] Clean up address change documentation --- .../vocabularies/RoboJackets/accept.txt | 2 + corporate/address-changes.rst | 144 +++++++++++++++--- corporate/finance/990ez.rst | 6 + corporate/officer-changes.rst | 1 + corporate/vendors/foundation-group.rst | 0 .../vendors/northwest-registered-agent.rst | 0 poetry.lock | 2 +- 7 files changed, 130 insertions(+), 25 deletions(-) create mode 100644 corporate/finance/990ez.rst create mode 100644 corporate/vendors/foundation-group.rst create mode 100644 corporate/vendors/northwest-registered-agent.rst diff --git a/.styles/config/vocabularies/RoboJackets/accept.txt b/.styles/config/vocabularies/RoboJackets/accept.txt index 39cc7a4..12029ce 100644 --- a/.styles/config/vocabularies/RoboJackets/accept.txt +++ b/.styles/config/vocabularies/RoboJackets/accept.txt @@ -8,3 +8,5 @@ period RoboJackets Foundation Group deposit +Bottomline +Paymode diff --git a/corporate/address-changes.rst b/corporate/address-changes.rst index 9f39c14..c69143b 100644 --- a/corporate/address-changes.rst +++ b/corporate/address-changes.rst @@ -1,31 +1,127 @@ -:nosearch: +:og:description: RoboJackets generally uses the registered agent address as the principal address and billing address. In the event the address needs to be updated, the following organizations need to be notified. Address changes =============== -.. todo:: Finish writing this page - +.. vale Google.Headings = NO .. vale Google.Passive = NO -.. vale write-good.Passive = NO +.. vale Google.Will = NO .. vale write-good.E-Prime = NO +.. vale write-good.Passive = NO +.. vale write-good.TooWordy = NO + +RoboJackets generally uses the registered agent address as the principal address and billing address. +In the event the address needs to be updated, the following organizations need to be notified. + +Georgia Secretary of State +-------------------------- + +`File an amended registration `_ or wait until the following annual registration. + +.. note:: + The Secretary of State registration is the authoritative record of the organization's address and should be updated first. + +Georgia Department of Revenue +----------------------------- + +Update the business location and mailing addresses under the :guilabel:`Names and Addresses` section in `Georgia Tax Center `_. + +Internal Revenue Service +------------------------ + +`File Form 8822-B `_ or wait until the following Form 990 filing. + +.. note:: + Even if Form 8822-B is filed, the address update must be noted on the following Form 990. + +Dun & Bradstreet +---------------- + +Update the business address under the :guilabel:`Company Profile` tab in `D-U-N-S Manager `_. + +.. note:: + Some vendors listed below will use the Dun & Bradstreet record to verify address changes. Update the address with D&B before any vendors. + +Mercury +------- + +Update the company legal address and company mailing addresses on the `Company Profile `_ tab in settings. + +BILL Spend & Expense +-------------------- + +Update the billing address and mailing addresses on the `Company Information `_ tab in settings. + +Square +------ + +Update the address in `Taxpayer Information `_ and `Locations `_ under :guilabel:`Account & Settings`. + +Bottomline Paymode +------------------ + +Update the company information in `Paymode `_. + +.. note:: + This account is currently unused. + It was originally established for the :ref:`Georgia Tech vendor registration`, which is also currently unused. + +Gandi +----- + +Update the :guilabel:`Postal Address` under the organization profile in the `Dashboard `_. + +Update the owner, administrative contact, technical contact, and billing contact for all registered domains. + +Google Voice +------------ + +Update the :guilabel:`Organization Address` in the `Google Admin Console `_, under :menuselection:`Billing --> Subscriptions --> Google Voice Starter --> View payment settings`. + +Google Play Developer +--------------------- + +After updating the address with :ref:`Dun & Bradstreet`, Google Play will send a notification to the account owner. + +.. seealso:: + See the `Google Play Developer support documentation `_ for more information. + +Apple Developer +--------------- + +Update :guilabel:`Membership details` in `Apple Developer `_. + +Apple uses :ref:`Dun & Bradstreet` for business verification, so the address should be updated there first. + +Georgia Tech vendor registration +-------------------------------- + +Submit a `ServiceNow request `_. + +.. note:: + The vendor registration is currently unused, as all payments from Georgia Tech are sent via the :ref:`external committee member `. + +Georgia Tech external committee member +-------------------------------------- + +This is manually managed by finance professionals at the Institute. Notify the student treasurer of the address change. + +Bitwarden +--------- + +Update the :guilabel:`Tax information` section under :menuselection:`Admin Console --> Billing --> Payment method` in the `Bitwarden Web Vault `_. + +Postmark +-------- + +Update the billing address for the card under :menuselection:`Account --> Billing Details` in `account settings `_. + +Northwest Registered Agent +-------------------------- + +Update the billing address for the card during the next payment. + +Corporation website +------------------- -The following list of places have the RoboJackets, Inc. address on file and need to be updated if the address changes: - -* secretary of state -* Domain name WHOIS -* mercury -* BILL spend & expense -* Gandi -* corporate website -* Internal Revenue Service - https://www.irs.gov/charities-non-profits/other-non-profits/change-of-address-exempt-organizations -* gt vendor registration -* gt external committee member for check payments -* dun and Bradstreet -* Georgia department of revenue -* google play -* probably apple developer account if/when that becomes a thing -* square -* Google Voice - in the Google Admin console -* Bitwarden billing -* northwest billing -* postmark billing +Update `this Markdown file `_. diff --git a/corporate/finance/990ez.rst b/corporate/finance/990ez.rst new file mode 100644 index 0000000..6f1d496 --- /dev/null +++ b/corporate/finance/990ez.rst @@ -0,0 +1,6 @@ +990 +--- + +Foundation Group + +Georgia department of revenue - via LetterStream diff --git a/corporate/officer-changes.rst b/corporate/officer-changes.rst index ed5be8a..603fd0d 100644 --- a/corporate/officer-changes.rst +++ b/corporate/officer-changes.rst @@ -17,3 +17,4 @@ When new officers are elected, records must be updated in the following location * Dun and Bradstreet * Mercury * BILL Spend & Expense +* Square account transfer diff --git a/corporate/vendors/foundation-group.rst b/corporate/vendors/foundation-group.rst new file mode 100644 index 0000000..e69de29 diff --git a/corporate/vendors/northwest-registered-agent.rst b/corporate/vendors/northwest-registered-agent.rst new file mode 100644 index 0000000..e69de29 diff --git a/poetry.lock b/poetry.lock index f294515..e940b88 100644 --- a/poetry.lock +++ b/poetry.lock @@ -235,7 +235,7 @@ description = "A clean customisable Sphinx documentation theme." optional = false python-versions = ">=3.8" files = [ - {file = "main.zip", hash = "sha256:85dae795123d56dff4505e640b60e45f4d07ea5efc32aabe21737349adca3ab6"}, + {file = "main.zip", hash = "sha256:e5c6aa4418971133348e0227aea5205402f089123fce8b0d2e8fe6db76f2f54b"}, ] [package.dependencies] From e054c526b06c4345361855c257ab7e58ebf73754 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:20:40 -0400 Subject: [PATCH 02/11] Bump furo --- poetry.lock | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/poetry.lock b/poetry.lock index e940b88..f294515 100644 --- a/poetry.lock +++ b/poetry.lock @@ -235,7 +235,7 @@ description = "A clean customisable Sphinx documentation theme." optional = false python-versions = ">=3.8" files = [ - {file = "main.zip", hash = "sha256:e5c6aa4418971133348e0227aea5205402f089123fce8b0d2e8fe6db76f2f54b"}, + {file = "main.zip", hash = "sha256:85dae795123d56dff4505e640b60e45f4d07ea5efc32aabe21737349adca3ab6"}, ] [package.dependencies] From fffe6995e799bca7762ef1088994ff114db1dbc8 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:24:36 -0400 Subject: [PATCH 03/11] Fix "broken" links --- conf.py | 3 ++- corporate/address-changes.rst | 4 ++-- 2 files changed, 4 insertions(+), 3 deletions(-) diff --git a/conf.py b/conf.py index 4fd599d..3ecb573 100644 --- a/conf.py +++ b/conf.py @@ -86,8 +86,9 @@ } linkcheck_ignore = [ + r'https://app\.squareup\.com\/dashboard\/.+', + r'https://asc\.fasb\.org', r'https://help\.bill\.com/direct/s/article/(\d{7})', r'https://sos\.ga\.gov/.+', - r'https://asc\.fasb\.org', r'https://www\.adobe\.com.+' ] diff --git a/corporate/address-changes.rst b/corporate/address-changes.rst index c69143b..31521ef 100644 --- a/corporate/address-changes.rst +++ b/corporate/address-changes.rst @@ -84,7 +84,7 @@ Google Play Developer After updating the address with :ref:`Dun & Bradstreet`, Google Play will send a notification to the account owner. .. seealso:: - See the `Google Play Developer support documentation `_ for more information. + See the `Google Play Developer support documentation `_ for more information. Apple Developer --------------- @@ -109,7 +109,7 @@ This is manually managed by finance professionals at the Institute. Notify the s Bitwarden --------- -Update the :guilabel:`Tax information` section under :menuselection:`Admin Console --> Billing --> Payment method` in the `Bitwarden Web Vault `_. +Update the :guilabel:`Tax information` section under :menuselection:`Admin Console --> Billing --> Payment method` in the `Bitwarden Web Vault `_. Postmark -------- From 43ebf41999057620d0c619545ca8408d342f23cb Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:26:47 -0400 Subject: [PATCH 04/11] Ignore more links --- conf.py | 5 +++-- 1 file changed, 3 insertions(+), 2 deletions(-) diff --git a/conf.py b/conf.py index 3ecb573..c4b9b1a 100644 --- a/conf.py +++ b/conf.py @@ -86,9 +86,10 @@ } linkcheck_ignore = [ - r'https://app\.squareup\.com\/dashboard\/.+', + r'https://app\.divvy\.co/.+', + r'https://app\.squareup\.com/dashboard/.+', r'https://asc\.fasb\.org', r'https://help\.bill\.com/direct/s/article/(\d{7})', r'https://sos\.ga\.gov/.+', - r'https://www\.adobe\.com.+' + r'https://www\.adobe\.com/.+' ] From de6a6717cebbe03695232252cb4797a15e673867 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:30:42 -0400 Subject: [PATCH 05/11] Add reference link for annual registration --- corporate/address-changes.rst | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/corporate/address-changes.rst b/corporate/address-changes.rst index 31521ef..7492314 100644 --- a/corporate/address-changes.rst +++ b/corporate/address-changes.rst @@ -16,7 +16,7 @@ In the event the address needs to be updated, the following organizations need t Georgia Secretary of State -------------------------- -`File an amended registration `_ or wait until the following annual registration. +`File an amended registration `_ or wait until the :ref:`following annual registration `. .. note:: The Secretary of State registration is the authoritative record of the organization's address and should be updated first. From e67f9f11a1a4114d103a076b2ad521e00fc81f46 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:32:16 -0400 Subject: [PATCH 06/11] Clarify card on file --- corporate/address-changes.rst | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/corporate/address-changes.rst b/corporate/address-changes.rst index 7492314..5eef8a8 100644 --- a/corporate/address-changes.rst +++ b/corporate/address-changes.rst @@ -114,12 +114,12 @@ Update the :guilabel:`Tax information` section under :menuselection:`Admin Conso Postmark -------- -Update the billing address for the card under :menuselection:`Account --> Billing Details` in `account settings `_. +Update the billing address for the card on file under :menuselection:`Account --> Billing Details` in `account settings `_. Northwest Registered Agent -------------------------- -Update the billing address for the card during the next payment. +Update the billing address for the card on file during the next payment. Corporation website ------------------- From 4a7031ad9d127c5a1d6605d0a3be49d0fdfdba2d Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:40:11 -0400 Subject: [PATCH 07/11] Annotate more sphinx-build errors --- .github/matchers.json | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/.github/matchers.json b/.github/matchers.json index 3528844..c87025a 100644 --- a/.github/matchers.json +++ b/.github/matchers.json @@ -4,7 +4,7 @@ "owner": "sphinx-build", "pattern": [ { - "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z-\\.\\/]+):(\\d+):\\s+([a-zA-Z]+):\\s+(.+)$", + "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z0-9-\\.\\/]+)(?:\\:?)(\\d*):\\s+([a-zA-Z]+):\\s+(.+)$", "file": 1, "line": 2, "severity": 3, From a3fda835469ad14387eb0c9bc103cc19dc041512 Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:46:16 -0400 Subject: [PATCH 08/11] Fiddling with problem matchers --- .github/matchers.json | 15 +++++++++++++-- 1 file changed, 13 insertions(+), 2 deletions(-) diff --git a/.github/matchers.json b/.github/matchers.json index c87025a..bd542c0 100644 --- a/.github/matchers.json +++ b/.github/matchers.json @@ -1,10 +1,10 @@ { "problemMatcher": [ { - "owner": "sphinx-build", + "owner": "sphinx-build-with-line-number", "pattern": [ { - "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z0-9-\\.\\/]+)(?:\\:?)(\\d*):\\s+([a-zA-Z]+):\\s+(.+)$", + "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z0-9-\\.\\/]+):(\\d+):\\s+([a-zA-Z]+):\\s+(.+)$", "file": 1, "line": 2, "severity": 3, @@ -12,6 +12,17 @@ } ] }, + { + "owner": "sphinx-build-without-line-number", + "pattern": [ + { + "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z0-9-\\.\\/]+):\\s+([a-zA-Z]+):\\s+(.+)$", + "file": 1, + "severity": 3, + "message": 4 + } + ] + }, { "owner": "vale", "pattern": [ From 5a8fccd1548ba3acdef5754620dcbec64746f22e Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:47:15 -0400 Subject: [PATCH 09/11] derp --- .github/matchers.json | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/.github/matchers.json b/.github/matchers.json index bd542c0..daa39c9 100644 --- a/.github/matchers.json +++ b/.github/matchers.json @@ -18,8 +18,8 @@ { "regexp": "^\\/home\\/runner\\/work\\/business-process-manual\\/business-process-manual\\/([a-zA-Z0-9-\\.\\/]+):\\s+([a-zA-Z]+):\\s+(.+)$", "file": 1, - "severity": 3, - "message": 4 + "severity": 2, + "message": 3 } ] }, From 1684dc4b6ffd64a18031a6f3092edf4f6cc7534b Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:51:16 -0400 Subject: [PATCH 10/11] Remove linkcheck config to get errors --- conf.py | 16 ++++++++-------- 1 file changed, 8 insertions(+), 8 deletions(-) diff --git a/conf.py b/conf.py index c4b9b1a..8cc1b3e 100644 --- a/conf.py +++ b/conf.py @@ -85,11 +85,11 @@ ], } -linkcheck_ignore = [ - r'https://app\.divvy\.co/.+', - r'https://app\.squareup\.com/dashboard/.+', - r'https://asc\.fasb\.org', - r'https://help\.bill\.com/direct/s/article/(\d{7})', - r'https://sos\.ga\.gov/.+', - r'https://www\.adobe\.com/.+' -] +# linkcheck_ignore = [ +# r'https://app\.divvy\.co/.+', +# r'https://app\.squareup\.com/dashboard/.+', +# r'https://asc\.fasb\.org', +# r'https://help\.bill\.com/direct/s/article/(\d{7})', +# r'https://sos\.ga\.gov/.+', +# r'https://www\.adobe\.com/.+' +# ] From 3f36f56f7fd170a2068fe720c154c6d233606a7b Mon Sep 17 00:00:00 2001 From: Kristaps Berzinch Date: Sun, 22 Sep 2024 15:58:49 -0400 Subject: [PATCH 11/11] Revert "Remove linkcheck config to get errors" This reverts commit 1684dc4b6ffd64a18031a6f3092edf4f6cc7534b. --- conf.py | 16 ++++++++-------- 1 file changed, 8 insertions(+), 8 deletions(-) diff --git a/conf.py b/conf.py index 8cc1b3e..c4b9b1a 100644 --- a/conf.py +++ b/conf.py @@ -85,11 +85,11 @@ ], } -# linkcheck_ignore = [ -# r'https://app\.divvy\.co/.+', -# r'https://app\.squareup\.com/dashboard/.+', -# r'https://asc\.fasb\.org', -# r'https://help\.bill\.com/direct/s/article/(\d{7})', -# r'https://sos\.ga\.gov/.+', -# r'https://www\.adobe\.com/.+' -# ] +linkcheck_ignore = [ + r'https://app\.divvy\.co/.+', + r'https://app\.squareup\.com/dashboard/.+', + r'https://asc\.fasb\.org', + r'https://help\.bill\.com/direct/s/article/(\d{7})', + r'https://sos\.ga\.gov/.+', + r'https://www\.adobe\.com/.+' +]