Merge pull request #26 from RoboJackets/kristaps/board-meetings

Write board meetings page

conf.py

@@ -89,4 +89,5 @@
   r'https://help\.bill\.com/direct/s/article/(\d{7})',
   r'https://sos\.ga\.gov/.+',
   r'https://asc\.fasb\.org',
+  r'https://www\.adobe\.com.+'
 ]

corporate/board-meetings.rst

@@ -1,7 +1,56 @@
-:nosearch:
+:og:description: The RoboJackets, Inc. bylaws specify that the board of directors meets in the first month of each quarter. Special meetings may be called by the president or any two directors. At each meeting, the treasurer should provide a report of the corporation's finances as of the most recent completed monthly reconciliation. Other business may be discussed as needed.
 
 Board meetings
 ==============
 
-.. todo::
-   Finish writing this page
+.. vale alex.Ablist = NO
+.. vale Google.LyHyphens = NO
+.. vale Google.Passive = NO
+.. vale write-good.E-Prime = NO
+.. vale write-good.Passive = NO
+
+The RoboJackets, Inc. bylaws specify that the board of directors meets in the first month of each quarter.
+Special meetings may be called by the president or any two directors.
+
+At each meeting, the treasurer should provide a report of the corporation's finances as of the most recent completed :doc:`monthly reconciliation </corporate/finance/monthly-reconciliation>`.
+
+Other business may be discussed as needed.
+
+.. seealso::
+   Regular meetings are discussed in the `bylaws <https://drive.google.com/file/d/1Nm9xpIIiznrOYsQsehvWmgUdIhvd08BZ/view>`_ in Article IV § 3 and Article V § 7.
+   Special meetings are discussed in Article IV § 4.
+
+Minutes
+-------
+
+Minutes must be signed by the secretary, retained within Google Workspace, and published to the corporation website as soon as practical after the meeting concludes.
+
+The secretary can use `DocHub <https://dochub.com>`_, `Adobe Fill & Sign <https://www.adobe.com/acrobat/online/sign-pdf.html>`_, or another method to sign minutes.
+
+The corporation website is located at https://corporate.robojackets.org and published using `GitHub Pages <https://github.com/RoboJackets/corporate.robojackets.org>`_.
+
+.. seealso::
+   Minutes are discussed in the `bylaws <https://drive.google.com/file/d/1Nm9xpIIiznrOYsQsehvWmgUdIhvd08BZ/view>`_ in Article V § 6.
+
+Elections
+---------
+
+Either one or two director terms and all three officer terms expire each year in July.
+Elections must be held during the July board meeting to fill the positions.
+
+Neither director nor officer positions are term limited.
+
+.. seealso::
+   Elections are discussed in the `bylaws <https://drive.google.com/file/d/1Nm9xpIIiznrOYsQsehvWmgUdIhvd08BZ/view>`_ in Article IV § 2 and Article V § 2.
+   Director terms were adjusted during the `July 5th, 2020 board meeting <https://drive.google.com/file/d/1as_HCv6Hp9G7JpeVYFavYOJyuyq5FDk3/view>`_.
+
+Budget review
+-------------
+
+Budgeting for each fiscal year should be completed in time for the October board meeting.
+The board should review and discuss the budget and either approve it or request revisions from the treasurer.
+
+Corporation budgets are stored in `the corporation shared drive <https://drive.google.com/drive/folders/1TdghL8ykKIqaC75do9rRDmb3tmxIAgK5>`_.
+
+.. seealso::
+   Budget review is discussed in the `bylaws <https://drive.google.com/file/d/1Nm9xpIIiznrOYsQsehvWmgUdIhvd08BZ/view>`_ in Article VI § 4.

corporate/calendar.rst

@@ -58,7 +58,8 @@ July
 
 * :doc:`Complete monthly financial reconciliation and reporting </corporate/finance/monthly-reconciliation>`
 * Begin compiling documentation for Internal Revenue Service Form 990-EZ
-* :doc:`Hold quarterly board meeting </corporate/board-meetings>` - elect directors and officers
+* :doc:`Hold quarterly board meeting </corporate/board-meetings>` and :ref:`elect corporate directors and officers <Elections>`
+* Collect annual conflict of interest statements from all directors and officers
 
 August
 ------
@@ -77,7 +78,7 @@ October
 ---------
 
 * :doc:`Complete monthly financial reconciliation and reporting </corporate/finance/monthly-reconciliation>`
-* :doc:`Hold quarterly board meeting </corporate/board-meetings>`
+* :doc:`Hold quarterly board meeting </corporate/board-meetings>` and :ref:`review the budget for the year <Budget review>`
 
 November
 --------

corporate/finance/bookkeeping-standards.rst

@@ -48,6 +48,6 @@ Square payments
 
 .. vale Google.We = NO
 
-`Square deposits payments the following business day after a payment is received <https://squareup.com/help/us/en/article/5438-next-business-day-deposit-schedule>`_.
+`Square deposits payments the following business day after a payment is received <https://squareup.com/help/us/en/article/3807-deposit-options-with-square>`_.
 Foundation Group is responsible for splitting processing fees from the deposit as an expense entry, and recording the remaining revenue in the appropriate revenue accounts.
 RoboJackets is responsible for maintaining the `Square app transactions feed into QuickBooks <https://squareup.com/help/us/en/article/5180-intuit-quickbooks-and-square>`_.