added Sponsorship fund email flow

WATonomous · Dec 31, 2023 · f46f26f · f46f26f
1 parent 29996c2
commit f46f26f
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Showing 3 changed files with 87 additions and 4 deletions.
diff --git a/backend/emails/emails.js b/backend/emails/emails.js
@@ -15,7 +15,7 @@ const currencyFormatter = new Intl.NumberFormat('en-CA', {
 })
 
 const getEmailToSection = async (reporter_id, recipients) => {
-    const emailToSet = new Set(['jw4he@watonomous.ca', 'v2zheng@watonomous.ca'])
+    const emailToSet = new Set(['william.li@watonomous.ca'])
 
     if (recipients.includes(EMAIL_RECIPIENTS.admin)) {
         // TODO: use ADMIN_IDENTIFIERS (rename to ADMIN_EMAILS) after migrating to new onboarding data
@@ -86,6 +86,24 @@ const getUPRTicketInfoHTML = async (upr) => {
     `
 }
 
+const getSFTicketInfoHTML = async (sf) => {
+    const reporter = await getUserByUID(sf.reporter_id)
+    return `
+        <p>
+            Ticket Code: ${sf.code} <br />
+            Sponsorship Fund: ${sf.name} <br />
+            Allocated Funding: ${sf.funding_allocation} <br/ >
+            Funding Spent: ${sf.funding_spent} <br />
+            ${sf.proposal_url? `Proposal URL: ${sf.proposal_url} <br />` : ``}
+            ${sf.presentation_url? `Presentation URL: ${sf.presentation_url} <br />` : ``}
+            Status: ${sf.status} <br />
+            Reporter: ${reporter.displayName} &lt;${reporter.email}&gt; <br />
+            Created: ${new Date(sf.createdAt).toDateString()} <br />
+            Claim Deadline: ${new Date(sf.claim_deadline).toDateString()} <br />
+        </p>
+    `
+}
+
 const getTicketLinkHTML = (ticketPath) => `
     <p>
         View the ticket here: 
@@ -255,6 +273,50 @@ const sendEmailPPRReimbursedToReporter = async (ppr) => {
     })
 }
 
+const sendEmailSFReimbursementRequestToCoordinator = async (sf) => {
+    const Subject = `[Action Needed] Submit Reimbursement Request ${sf.codename}`
+    const HTMLPart = getMainMessageHTML(`Claim has been submitted for ${sf.codename}! Please review it and submit a reimbursement request. Visit the ticket link below to confirm you have submitted the reimbursement request.`)
+    + (await getSFTicketInfoHTML(sf)) + getTicketLinkHTML(sf.path)
+    const To = await getEmailToSection(sf.reporter_id, [
+        EMAIL_RECIPIENTS.coordinator,
+    ])
+    await sendEmail({
+        Subject,
+        HTMLPart,
+        To,
+    })
+}
+
+const sendEmailSFConfirmReimbursementSubmitToCoordinator = async (sf) => {
+    const Subject = `[Action Needed] Confirm Reimbursement Received ${sf.codename}`
+    const HTMLPart = getMainMessageHTML(`Please visit the ticket link below to confirm you have received the reimbursement for ${sf.codename}.`)
+    + (await getSFTicketInfoHTML(sf)) + getTicketLinkHTML(sf.path)
+    const To = await getEmailToSection(sf.reporter_id, [
+        EMAIL_RECIPIENTS.coordinator,
+    ])
+    await sendEmail({
+        Subject,
+        HTMLPart,
+        To,
+    })
+}
+
+const sendEmailSFReimbursementReceivedToTeam = async (sf) => {
+    const Subject = `[Reimbursed] ${sf.codename}`
+    const HTMLPart = getMainMessageHTML(`${sf.codename} has been reimbursed.`)
+    + (await getSFTicketInfoHTML(sf)) + getTicketLinkHTML(sf.path)
+    const To = await getEmailToSection(sf.reporter_id, [
+        EMAIL_RECIPIENTS.finance,
+        EMAIL_RECIPIENTS.coordinator,
+        EMAIL_RECIPIENTS.team_captain,
+    ])
+    await sendEmail({
+        Subject,
+        HTMLPart,
+        To,
+    })
+}
+
 const PurchaseRequestInvalidated = (purchaseRequestDetails) => {
     const { issue, reporter } = purchaseRequestDetails
 
@@ -584,6 +646,9 @@ module.exports = {
     sendEmailPPRCreatedToApprovers,
     sendEmailPPRPurchasedAndReceiptsSubmittedToCoordinator,
     sendEmailPPRReimbursedToReporter,
+    sendEmailSFReimbursementRequestToCoordinator,
+    sendEmailSFConfirmReimbursementSubmitToCoordinator,
+    sendEmailSFReimbursementReceivedToTeam,
     PurchaseRequestInvalidated,
     PersonalPurchaseApproved,
     UWFinancePurchaseApproved,

diff --git a/backend/models/constants.js b/backend/models/constants.js
@@ -46,7 +46,7 @@ const TICKET_ENDPOINTS = Object.freeze({
     UPR: '/uwfinancepurchases',
 })
 
-const ADMIN_IDENTIFIERS = ['drayside', 'v2zheng', 'jw4he']
+const ADMIN_IDENTIFIERS = ['drayside', 'v2zheng', 'jw4he', 'william.li']
 const TEAM_CAPTAIN_TITLES = ['Team Captain']
 const DIRECTOR_TITLES = ['Director']
 

diff --git a/backend/service/sponsorshipfunds.service.js b/backend/service/sponsorshipfunds.service.js
@@ -6,6 +6,7 @@ const {
     getAnnotatedUWFinancePurchasesByIdList,
     getAnnotatedSponsorshipFundsByIdList,
 } = require('./annotatedGetters')
+const { sendEmailSFReimbursementRequestToCoordinator, sendEmailSFConfirmReimbursementSubmitToCoordinator, sendEmailSFReimbursementReceivedToTeam } = require('../emails/emails')
 
 const getAllSponsorshipFunds = () => {
     return getAnnotatedSponsorshipFundsByIdList()
@@ -49,10 +50,27 @@ const createSponsorshipFund = (body) => {
     return newSponsorshipFund.save()
 }
 
-const updateSponsorshipFund = (id, body) => {
-    return SponsorshipFund.findByIdAndUpdate(id, body, {
+const updateSponsorshipFund = async (id, body) => {
+    const newSponsorshipFund = await SponsorshipFund.findByIdAndUpdate(id, body, {
         new: true,
     })
+
+    const annotatedSponsorshipFund = await getSponsorshipFund(id)
+    const status = annotatedSponsorshipFund.status
+
+    if (status === "CLAIM_SUBMITTED") {
+        sendEmailSFReimbursementRequestToCoordinator(annotatedSponsorshipFund)
+    }
+
+    if (status === "SUBMITTED_TO_SF") {
+        sendEmailSFConfirmReimbursementSubmitToCoordinator(annotatedSponsorshipFund)
+    }
+
+    if (status === "REIMBURSED") {
+        sendEmailSFReimbursementReceivedToTeam(annotatedSponsorshipFund)
+    }
+
+    return newSponsorshipFund
 }
 
 const deleteSponsorshipFund = async (id) => {