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Welcome to the Adelaide .NET User Group meeting logistics wiki
- Speaker coordinator
- Social media
- Room preparation
- Meeting host
- Stream producer
- Video/audio editor
- Pizza contact
- Book rooms/venue for following year (around November)
- Coordinate with sponsors to cover costs
- Book speakers
- Negotiate swag/giveaways/prizes
- Posting meeting info to Meetup.com
- Create YouTube Live Stream (Or Teams event if speaker is remote)
- Post to HeapsGoodDev Slack #events and #meetup-dotnet channels
- Post to Twitter
- Post to Facebook
- Post to LinkedIn Page
- Post to LinkedIn Group
- Post to Mastodon
- Post to .NET Foundation Virtual events (if we have enough notice)
- Post to Microsoft Tech Communities
- David to create event on Microsoft MVP site.
- Send out monthly email newsletter (via Meetup site and Mailchimp list)
- Liaise with Simon to create video promo of speaker
- Make sure we have serviettes, paper plates, cups
- Prepare and update 'welcome' PowerPoint slides
- Check Wireless GO II transmitters are fully charged and empty
- Confirm transmitters are configured to record always. eg. settings are:
- Put up direction signs
- Check A/V works correctly.
- Plug in Wireless GO II receiver and turn on (hold down large power button for about 3 seconds)
- Connect lapel mics to transmitters
- For in-person speakers, use OBS Studio
- For remote speaker, use Microsoft Teams
- Ensure Teams is using Wireless GO II as microphone
- Ensure Teams is using LifeCam Studio as video
- Turn on microphone transmitters (hold down button for about 5 seconds)
- Two blue lights indicate it is on and connected to receiver
- Check speaker's laptop works with A/V setup
- Set out table(s) for pizza
- Start live stream /recording
- Welcome and notices
- Introduce / handover to speaker
| Time | Action |
|---|---|
| 5.30pm | Pizza. Start live stream with 'we start in 30mins slide' |
| 6.00pm | Start recording / Welcome, Introduce yourself, What's New, coming events |
| 6.15pm | Introduce guest speaker. Presentation begins |
| 7.15pm | Presentation ends, Q&A |
| 7.30pm | (Optional) Second presentation begins |
| 8.30pm | (Optional) Second presentation ends |
- Edit and publish video recording of presentation to YouTube channel
- Edit and publish audio recording of presentation to archive.org (and update podcast feed)