diff --git a/.nojekyll b/.nojekyll index 9a38783..18244d3 100644 --- a/.nojekyll +++ b/.nojekyll @@ -1 +1 @@ -f6e880ea \ No newline at end of file +3dd27e9d \ No newline at end of file diff --git a/search.json b/search.json index 882f9fa..fc1d79a 100644 --- a/search.json +++ b/search.json @@ -221,7 +221,7 @@ "href": "workshops.html#before-the-workshop", "title": "13  Workshops", "section": "13.2 Before the Workshop", - "text": "13.2 Before the Workshop\n\n13.2.1 Creating a template for workshop Zoom meetings\nThe instructor running the workshop should set this up, as “Alternate Hosts” don’t have any control over registrants. Follow these instructions to create a template you can use for all future workshops.\n\nLog into Zoom in the browser here\nClick “Schedule a Meeting” button\nFill in “Topic” with “Workshop Wednesdays - [topic]”\nSelect registration required\nUnder Security section, select “Waiting Room” and (optional) “Passcode”\nUnder Meeting Options section, select “Allow participants to join anytime”, “Mute participants upon entry”, and “Automatically record meeting”\nClick “Save” button\nOnce created, go to the new meeting\nScroll to bottom to Registration tab and hit edit on right hand side. Make changes as below: \nGo to ‘Custom Questions’ and add the following:\n\nWhat College at U of A do you belong to?\nWhat department(s) are you affiliated with?\nWhat is your career stage? (undergraduate, graduate, post doc, researcher/staff, faculty)\nHow did you hear about this workshop?\nCan we add you to the CCT Data Science mailing list (no more than monthly announcements)?\n\nSave and back at the meeting page click the “Save as Template” button to create a template for workshops.\nThis will save the meeting options and questions.\n\n\n\n13.2.2 Recording Settings\nChange your settings so the active speaker and participants are recorded separately.\n\nNavigate to https://arizona.zoom.us/profile/setting\nIn the “Recording” tab, make sure “Record active speaker with shared screen” is checked and “Record gallery view with shared screen” is not checked\nAlternatively (I think this is the preferred option, you can record to the cloud and select “Record active speaker, gallery view and shared screen separately” to get three separate video files that you can edit together. These could be edited together for YouTube; this can be done in a software like Camtasia or Adobe Premiere Rush.\n\n\n\n13.2.3 Creating a Zoom event for a workshop\nTo create a Zoom registration for a specific workshop\n\nLog into https://arizona.zoom.us/signin\nClick “Schedule a Meeting” and in the “Template” field choose your template\nEdit the title, description, time, and alternate hosts fields, then click save\nOn the meeting page, scroll to bottom to the Registration tab and click “edit” to the right of Registration Options\nGo to ‘Custom Questions’ and add any workshop-specific questions in the “Custom Questions” section\n\nTo view registration information, go to ‘Analytics & Reports’, ‘Usage Reports’, ‘Meeting’ and click ‘Generate’ to download a spreadsheet\nFrom the meeting page, copy the registration link to be included in your workshop announcements\n\n\n13.2.4 Advertise\n\nAdd the workshop to our website at https://datascience.cals.arizona.edu/services-overview/workshops\nAdd the workshop to the Data Science Institute events page\nAdvertise to other groups and email listservs listed here\n\n\n\n13.2.5 Workshop reminder email (optional)\nZoom does not have a way to email all participants directly with a custom message, so you will need to download the registrants list to get all emails easily.\n\nLog into Zoom in the browser as per above\nGo to “Analytics & Reports” in the left hand size table of contents\nSelect “Usage Reports” tab and “Meeting” option\nEnter time range including workshop date and hit “Search” button\nFor workshop, click “Generate” link\nOpen downloaded csv in order to copy all registrant emails\n\n\n\n13.2.6 Pre-workshop survey\nStill a work-in-progress, but should ask questions about:\n\nSkill level with tool(s)\nSkill level with content" + "text": "13.2 Before the Workshop\n\n13.2.1 Creating a template for workshop Zoom meetings\nThe instructor running the workshop should set this up, as “Alternate Hosts” don’t have any control over registrants. Follow these instructions to create a template you can use for all future workshops.\n\nLog into Zoom in the browser here\nClick “Schedule a Meeting” button\nFill in “Topic” with “Workshop Wednesdays - [topic]”\nSelect registration required\nUnder Security section, select “Waiting Room” and (optional) “Passcode”\nUnder Meeting Options section, select “Allow participants to join anytime”, “Mute participants upon entry”, and “Automatically record meeting”\nClick “Save” button\nOnce created, go to the new meeting\nScroll to bottom to Registration tab and hit edit on right hand side. Make changes as below: \nGo to ‘Custom Questions’ and add the following:\n\nWhat College at U of A do you belong to?\nWhat department(s) are you affiliated with?\nWhat is your career stage? (undergraduate, graduate, post doc, researcher/staff, faculty)\nHow did you hear about this workshop?\nCan we add you to the CCT Data Science mailing list (no more than monthly announcements)?\n\nSave and back at the meeting page click the “Save as Template” button to create a template for workshops.\nThis will save the meeting options and questions.\n\n\n\n13.2.2 Recording Settings\nChange your settings so the active speaker and participants are recorded separately.\n\nNavigate to https://arizona.zoom.us/profile/setting\nIn the “Recording” tab, make sure “Record active speaker with shared screen” is checked and “Record gallery view with shared screen” is not checked\nSet to record in the cloud rather than locally—if you record locally, then the particpant videos will block the corner of the view.\n\n\n\n13.2.3 Creating a Zoom event for a workshop\nTo create a Zoom registration for a specific workshop\n\nLog into https://arizona.zoom.us/signin\nClick “Schedule a Meeting” and in the “Template” field choose your template\nEdit the title, description, time, and alternate hosts fields, then click save\nOn the meeting page, scroll to bottom to the Registration tab and click “edit” to the right of Registration Options\nGo to ‘Custom Questions’ and add any workshop-specific questions in the “Custom Questions” section\n\nTo view registration information, go to ‘Analytics & Reports’, ‘Usage Reports’, ‘Meeting’ and click ‘Generate’ to download a spreadsheet\nFrom the meeting page, copy the registration link to be included in your workshop announcements\n\n\n13.2.4 Advertise\n\nAdd the workshop to our website at https://datascience.cals.arizona.edu/services-overview/workshops\nAdd the workshop to the Data Science Institute events page\nAdvertise to other groups and email listservs listed here\n\n\n\n13.2.5 Workshop reminder email (optional)\nZoom does not have a way to email all participants directly with a custom message, so you will need to download the registrants list to get all emails easily.\n\nLog into Zoom in the browser as per above\nGo to “Analytics & Reports” in the left hand size table of contents\nSelect “Usage Reports” tab and “Meeting” option\nEnter time range including workshop date and hit “Search” button\nFor workshop, click “Generate” link\nOpen downloaded csv in order to copy all registrant emails\n\n\n\n13.2.6 Pre-workshop survey\nStill a work-in-progress, but should ask questions about:\n\nSkill level with tool(s)\nSkill level with content" }, { "objectID": "workshops.html#during-the-workshop", diff --git a/workshops.html b/workshops.html index 6b01ed6..7af7b84 100644 --- a/workshops.html +++ b/workshops.html @@ -337,7 +337,7 @@

  • Navigate to https://arizona.zoom.us/profile/setting
  • In the “Recording” tab, make sure “Record active speaker with shared screen” is checked and “Record gallery view with shared screen” is not checked
    • -
  • Alternatively (I think this is the preferred option, you can record to the cloud and select “Record active speaker, gallery view and shared screen separately” to get three separate video files that you can edit together. These could be edited together for YouTube; this can be done in a software like Camtasia or Adobe Premiere Rush.
    • +
  • Set to record in the cloud rather than locally—if you record locally, then the particpant videos will block the corner of the view.