Merge branch 'main' into fix-broken-links

.github/workflows/links.yml

@@ -0,0 +1,39 @@
+# action: https://github.com/lycheeverse/lychee-action
+# lychee: https://github.com/lycheeverse/lychee
+
+name: Links
+
+on:
+  pull_request:
+  workflow_dispatch:
+  schedule:
+  #first of every month
+    - cron: "0 0 1 * *"
+
+jobs:
+  linkChecker:
+    runs-on: ubuntu-latest
+    steps:
+      - uses: actions/checkout@v4
+
+      - name: Link Checker
+        id: lychee
+        uses: lycheeverse/lychee-action@v1
+        with:
+          fail: true
+          args: >
+            --glob-ignore-case 
+            --exclude docs\.google\.com 
+            --exclude hackmd\.io 
+            --exclude github\.com\/orgs\/cct-datascience\/projects 
+            --exclude calendar\.google\.com 
+            --exclude \.php$ 
+            './**/*.md' './**/*.qmd'
+
+      - name: Create Issue From File
+        if: env.lychee_exit_code != 0 & ${{ github.event_name != 'pull_request' }}
+        uses: peter-evans/create-issue-from-file@v4
+        with:
+          title: Link Checker Report
+          content-filepath: ./lychee/out.md
+          labels: report, automated issue

_quarto.yml

@@ -80,6 +80,7 @@ book:
         - drop-in-hours.qmd
         - incubator.qmd
         - workshops.qmd
+        - consultations.qmd
     - part: "Resources"
       chapters: 
         - networking.qmd

consultations.qmd

@@ -0,0 +1,22 @@
+# Consultations
+
+## Overview
+
+Members of our group are available to meet with researchers one-on-one to help them solve individual data problems.
+These can be one-off appointments, or recurring meetings.
+
+Here are some helpful things to keep in mind when working with people in this capacity:
+
+## During a meeting
+
+-   [Here is a link to some helpful IT resources at UA.](https://cct-datascience.github.io/group-procedures/software.html)
+-   Remind them about the [Incubator program](https://datascience.cct.arizona.edu/incubator).
+-   Plug the fall reproducibility series.
+-   Ask them how they found out about us.
+
+## After meeting with someone
+
+-   [Document the meeting and what you worked on here.](https://docs.google.com/spreadsheets/d/1RWYvm8w6x4YcqJNbugvD0336XtZTUNVmRkthBbzHF7Y/edit)
+-   Add the meeting to the CCT Effort Spreadsheet (link changes each year; [2024](https://docs.google.com/spreadsheets/d/19Nxa4HiCYmQ4oXa41XR7kBIpRoatxD-Efp0VBUpRLDk/edit#gid=0)).
+-   If it has been a recurrent collaboration, consider following up a few weeks after your last meeting to check on their progress.
+-   Consider collecting testimonial feedback to save [here.](https://docs.google.com/document/d/1m8X8kVeEIDU9Xo3xzLXr0kb2HL_aQYYoh5Qp8a33wHI/edit#heading=h.bfh5rd50u0d7)

workshops.qmd

@@ -100,13 +100,15 @@ Still a work-in-progress, but should ask questions about:
 
 ### Post recordings to YouTube
 
+::: callout-note
+You may need to ask Kristina to give you manager permissions in order to upload videos to our YouTube channel.
+:::
+
 -   To record the speaker view and shared screen separately, record to the cloud
 -   Record entire workshop session
--   After Zoom meeting is ended, a window will pop up with "Converting meeting recording". This will slow down your computer, but let it finish
--   The recording will be saved somewhere on your computer (it's "zoom_videos" for me)
--   Edit video locally if necessary
--   Ask Chris to give you admin permissions to the [CCT Data Science YouTube account](https://www.youtube.com/channel/UCiBfho07gp4LMbWY3_EG8Iw)
--   Once signed in, go to Content tab
+-   The recording will available to download at arizona.zoom.us (you should get an email when it is done processing)
+-   Edit video locally if necessary, or you can do basic trimming after uploading to YouTube in the creator studio (see tip below).
+-   Sign into YouTube
 -   Select "Create" button in upper right hand corner and then "Upload videos"
 -   Drag and drop video
 -   While it's uploading, add name in format "Workshop Wednesdays \[month\] \[year\]: \[workshop title\]"
@@ -115,21 +117,26 @@ Still a work-in-progress, but should ask questions about:
     -   Instructors: \[instructor names\]
     -   Presented to: \[audience\]
     -   Description: \[description of workshop as in email announcements\]
--   If the video is unedited from the Zoom recording, you can upload the exported .vtt file for closed captions with timings
--   If possible, include thumbnail photo from a relevant slide
+-   If the video is unedited from the Zoom recording, you can upload the exported .vtt file for closed captions with timings (click "add subtitles", then "upload file", then "with timing")
+-   If possible, include thumbnail from a relevant slide
+-   If you'd like to edit it on YouTube, consider publishing it as "unlisted" initially, but remember to make it public after the edits have processed
 -   Add to the 'Workshops' playlist
 -   Once it's uploaded (may take a while), including the HD version, check that the video is clear enough to see text on screen
--   Advertise video upload via Twitter!
+-   Advertise video upload via Mastodon!
+
+::: callout-tip
+One benefit of editing the video on YouTube studio is that you can upload the .vtt file with a timed transcript along with the original video and then when you trim the video, the subtitles will be trimmed along with it.
+The .vtt file from Zoom has participant names in it and is probably more accessible than the auto-generated YouTube subtitles for that reason.
+:::
 
 ### Share materials
 
 -   Submit a pull request to [cct-datascience/CALS-workshops](https://github.com/cct-datascience/CALS-workshops) with notes and/or slides
 -   Update workshop info on our [workshops website page](https://datascience.cct.arizona.edu/workshops)
-    -   Under **Category**, add "ALVSCE Workshop Wednesdays" option
+    -   Under **Category**, add "ALVSCE Workshop Wednesdays" option (or other relevant category)
     -   Under **Additional Links**, add slides, notes, etc., with corresponding URLs
-    -   Under **Recording**, add URL of YouTube recording of workshop and **Title** to "View Recording"
-    -   Check box under **Archive**
-    -   Make sure workshop event now shows up in "Previous Workshops" section of workshops page
+    -   Under **Recording**, click "add media" and paste in the link to the YouTube video
+    -   Save changes and make sure workshop event now shows up in "Previous Workshops" section of workshops page (it might not move there until the following day).
 
 ### Get Zoom reports