SMCU Administrative System

A web application for administrative tasks of the Student Union of the Faculty of Medicine, Chulalongkorn University.

Successor of docchula/smcu-document-number, created by Sarun Intaralawan. Based on Laravel.

Features

• Document Index (สารบรรณ) : Records of the union's documents since academic year 2551
  • Retrieves DocHub document status updates from Gmail, and notify document's owner of any error via Email
• Project Index : Records of the union's projects since academic year 2565
  • Record project participants, which can be viewed and printed by each participants
• Project Closure & Activity Transcript
  • Associate/Assistant Dean can access the interface by having user role of faculty and login with non-Docchula account at /login/google/faculty.
• Personnel Index : List of the union committee members, accessible to the public at https://admin.docchula.com/board
• Links to the union manual (hosted at Notion)

Required maintenance

• Update personnel index (union committee member) yearly.
• Grant administrative privileges to the union's executive committee members and authorized faculty members: by setting roles in users database table
  • admin: Union executive committee members (read/write access except for faculty functions)
  • faculty: Associate/Assistant Dean (read/write access to project closure and activity transcript)
  • download: Student Affairs supporting staff (read access to document drafts)
• Update union department list in case of establishment of new club (see departments table).
• Delete or edit document/project information as requested (if any).

Health Check

You can check the health of the system by visiting /health/board?fresh (board UI) or /health (for API; public) endpoint. It'll check the database connection, Google API connection, cache availability, used disk space, etc.

Dependencies

• PHP
  • set upload_max_filesize to at least 15 MB
• Relational Database e.g. MySQL
• Google API for OAuth 2.0 identity provider and Gmail read access (DocHub status updates)
• Vesta service (MDCU Directory) for student status verification
• SMTP for DocHub document status updates to document owners

Developers

SMCU developers by generation. Add your name here when you're continuing the legacy!

• MDCU74: Siwat Techavoranant

License

ALL RIGHTS RESERVED. © 2021-2023 by Siwat Techavoranant