From time to time DevStaff has the opportunity to offer some giveaways during the meetups. The prizes are provided by sponsors in return of advertising.
The process, the tools and the rules we use for these giveaways are described here.
All prizes will be written down at each meetup's announcement at meetup.com. Moreover, at the intro presentation, when sponsors are presented, each prize will be explicitly mentioned along with the type, the amount of prizes and the sponsor of each one.
All participants of a meetup are eligible for the raffling process including the speaker(s), attendees, and org team members. The participants of a meetup are the members that have joined our meetup's place (in case of physical meetups) or our communication tool (in case of remote meetups).
During the meetup (especially during the intro and at the closing phase) a link (to Google Forms) will be shared where everyone present will be able to add their name & email in order to participate to the raffling process. A number will be assigned to each participant's entry and then we shall use the random.org to generate one number per giveaway prize. The list with the participants alongside the assigned unique number will be presented before the giveaway begins. Each participant's unique number corresponding to the random number produced will win the prize. All prizes will be given in the order mentioned at the top of the page in the provided link where participants will fill their details. All details (name and emails) as well as the prizes' winners will be stored for 1 year after the meetup's date.
The whole raffle process described at this step will take place during the end of the meetup (live or) in front of all participants.