meetings.yml

name: meeting-minutes-action

# This GitHub action is used to manage meeting minutes via GitHub Issues:
# - The issue description contains minutes and other meeting meta info (see .github/ISSUE_TEMPLATE/Meeting.md)
# - Issue commenters are tracked as meetings attendants, and (eventually, not real time) published on metrics.finos.org
#
# When an issue (with "meeting" label) is closed, this action
# collects the issue commenters and uses FINOS metadata-tool to generate a CSV
# file with meeting attendance, which can be submitted for later ingestion and
# final publication into metrics.finos.org . After successful submission,
# the "indexed" label will be added to the issue.
#
# When the "indexed" label is removed, entries will be removed from the index,
# allowing to amend attendance after the meeting; by re-adding the "indexed", entries will be added again to the index.
#
# The date of the meeting is extracted from the date that the issue was closed, therefore:
# - Do not apply the "indexed" label if the issue is not closed
# - Only close the issue once, during (or right after) the meeting, regardless of issue contents/comments; use the "indexed" label to trigger a reindexing later on
#
# To run this action, you'll need the following secrets defined in https://github.com/finos/<repo name>/settings/secrets :
# - FINOS_TOKEN
# - GIT_CSV_TOKEN
#
# Email help@finos.org to setup the secrets in your repository.
#
# Note. There's a thread regarding org level secrets in GitHub, which may avoid the secret configuration step - https://github.community/t5/GitHub-Actions/Secrets-on-Team-and-Organization-level/td-p/29745
on:
  issues:
    types: [ closed,labeled,unlabeled ]

env:
  GITHUB_TOKEN: ${{ secrets.GITHUB_TOKEN }}
  FINOS_TOKEN: ${{ secrets.FINOS_TOKEN }}
  GIT_CSV_USER_EMAIL: infra@finos.org
  GIT_CSV_USER_NAME: "FINOS Admin"
  GIT_CSV_USER: "finos-admin"
  GIT_CSV_TOKEN: ${{ secrets.GIT_CSV_TOKEN }}
  GIT_CSV_HOST: "gitlab.com"
  GIT_CSV_ORG: "finos-admin"
  GIT_CSV_REPO: sources
  GIT_CSV_BRANCH: master
  REPO_NAME: ${{ github.event.repository.name }}
  ORG_NAME: ${{ github.event.repository.owner.login }}
  MEETING_DATE: ${{ github.event.issue.closed_at }}
  ASSIGNEES: ${{ join(github.event.issue.assignees.*.login, ', ') }}
  ISSUE_NUMBER: ${{ github.event.issue.number }}
  ACTION: ${{ github.event.action }}

jobs:
  submit-meeting-attendance:
    if: contains(github.event.issue.labels.*.name, 'meeting')
    runs-on: ubuntu-20.04
    steps:
      - name: Checking out metadata-tool
        uses: actions/checkout@v2
        with:
          repository: 'finos/metadata-tool'
          path: 'metadata-tool'
      - name: Checking out FINOS metadata
        run: git clone https://finos-admin:$FINOS_TOKEN@github.com/finos-admin/metadata.git >/dev/null
      - name: Downloading github-finos-meetings.csv
        run: curl -s https://raw.githubusercontent.com/finos/open-developer-platform/master/scripts/checkout-meeting-attendance.sh | bash
      - name: Checkout metadata dependencies
        run: cd metadata-tool ; lein deps
      - name: Generating a new github-finos-meetings.csv
        run: curl -s https://raw.githubusercontent.com/finos/open-developer-platform/master/scripts/generate-meeting-attendance.sh | bash
      - name: Pushing github-finos-meetings.csv changes to Git
        run: curl -s https://raw.githubusercontent.com/finos/open-developer-platform/master/scripts/submit-meeting-attendance.sh | bash
      - name: Check unknowns
        if: github.event.action == 'closed' || (github.event.action == 'labeled' && github.event.label.name == 'indexed')
        run: |
          if [ -f "metadata-tool/github-finos-meetings-unknowns.txt" ]; then
            UNKNOWNS=`cat metadata-tool/github-finos-meetings-unknowns.txt`
            ISSUE_CONTENT="Couldn't find the following GitHub usernames on file: ${UNKNOWNS} . /CC @aitana16 @maoo @mcleo-d"
            echo "UNKNOWNS_COMMENT=${ISSUE_CONTENT}" >> $GITHUB_ENV
            echo "Posting message as comment: ${UNKNOWNS_COMMENT}"
          fi
      - name: Report unknowns on issue comment
        if: (github.event.action == 'closed' || (github.event.action == 'labeled' && github.event.label.name == 'indexed')) && env.UNKNOWNS_COMMENT != ''
        uses: peter-evans/create-or-update-comment@v1
        with:
          token: ${{ secrets.GITHUB_TOKEN }}
          issue-number: ${{ github.event.issue.number }}
          body: "${{ env.UNKNOWNS_COMMENT }}"
      - name: Add label 'indexed' to issue
        if: github.event.action == 'closed'
        run: |
          curl -v -u admin:${{ secrets.GITHUB_TOKEN }} -H "Accept: application/vnd.github.antiope-preview+json" -d '{"labels": ["indexed"]}' ${{ github.event.issue.url }}/labels