Migrating PRODUCT Guides to New Repo

[edwardsarah]

Overview

We need to move all existing guides to the new repository for guides and templates (knowledgebase-content)

Prerequisite

You need to have

• Manager access to the following drives
  • CoP Google Drives
  • KB-content drive
• Admin access for the repos the issues are in

Action Items

Use steps 1-5 on the Guide below to prep all guides related to PRODUCT for migration from the CoPs to knowledgebase-content

• Do steps 1-5, tracking links to each issues worked on in a comment below
• Reach out to Sarah in the guides slack channel by sending her a link to the comment with the issues completed
• Once given the OK, use steps 7-11 to migrate all guides related to PRODUCT to knowledgebase-content
• Check wikis/other resources for references to guides by numbers or names, so no links end up broken

Resources/Instructions

• Epic for all CoP guides moves: CoP Templates and Guides Board Migration #169
• Repo: knowledgebase content repo
• Repo Product CoP Repo
  • Repo, Issue Tab: Search for guides that have not been moved to the Knowlegebase repo
    • Repo, Issue Tab, "Create a Guide" only issue Search for guides that have not been moved to the Knowlegebase repo
• Google Drive: Knowledgebase-content
• Project Board: Guides: Knowledgebase Content Tracker
• Form: Guides Migration Google Form
• Spreadsheet: New Guide Tracker (WIP)
• Guide: How to Move a Guide to a New Repo

[fchan218]

Date: 2024-10-04

1. Progress: Migrated 13 issues and there is approx 44 issues left to migrate
2. Blockers: On the Excel sheet, some topics do have have issue # linked but they have links to wiki page. Will those topics need to be migrated as well?
3. Availability: 2-3 hours/week
4. ETA: 1-2 month
5. Pictures (if necessary): None

[fchan218]

Date: 2024-10-10

1. Progress: Migrated 11 issues and there is approx 32 issues left to migrate. Still need to create an epic issue to create new guide issues for the topics with wiki pages. Will work on that in the following week.
2. Blockers: inability to move a document Create a Guide/Template: Product Roadmap knowledgebase-content#59. Should document be copied and added to drive?
3. Availability: 2-3 hours/week
4. ETA: before 11/1
5. Pictures (if necessary): None

[fchan218]

Issues that needs approval prior to migration

Check off the issues once approved
Reference: New Guide Tracker (WIP)

• this issue is in website repo but is listed under product in spreadsheet: Create a Guide/Template: Responsible use of images on HfLA websites knowledgebase-content#105
• i believe we are no longer using this? Create a Guide/Template: How to Format A Guide knowledgebase-content#106
• i believe we are no longer using this? Tracker: Templates & Guides knowledgebase-content#104
• Create a Guide/Template: List of product management - project inventory items knowledgebase-content#107
• Create a Guide/Template: Running a Usabilityhub.com survey for your project knowledgebase-content#108
• Create a Guide/Template: Data analysis tools for your project knowledgebase-content#109
• Create a Guide/Template: Using 1password for your project knowledgebase-content#110
• Create a Guide/Template: Trauma-informed Facilitation for your project knowledgebase-content#111
• GTM Team knowledgebase-content#114
• Needs to be broken down into 3 different issues. should it be transferred first and then have new issues created? should i make copy of the guides and put it into separate folders? Create a Guide/Template: Personas, User story, User Journey template/examples knowledgebase-content#117
• Create a Guide/Template: Using GitHub Labels on HfLA Projects  knowledgebase-content#115
• Create a Guide/Template: Forwarding Emails to Team Members Wiki (Update Current Guidance) knowledgebase-content#116

[fchan218]

Date: 2024-10-16

1. Progress: Migrated 4 issues and there is approx 22 issues left to migrate.
   • took a while to sort through Create a Guide/Template: Creating Eco-system mapping for topic area of project knowledgebase-content#73
2. Blockers:
   • Still need to create an epic issue to create new guide issues for the topics with wiki pages.
     • Migrating PRODUCT Guides to New Repo #139 (comment)
   • for the documents that are unable to be moved, should the documents be copied and added to drive instead?
     • see this comment: Migrating PRODUCT Guides to New Repo #139 (comment)
   • please see these comments:
     • Migrating PRODUCT Guides to New Repo #139 (comment)
     • Migrating PRODUCT Guides to New Repo #139 (comment)
3. Availability: 2-3 hours/week
4. ETA: before 11/1
5. Pictures (if necessary): None

[fchan218]

Date: 2024-10-25

1. Progress: Waiting for approval on certain issues Migrating PRODUCT Guides to New Repo #139 (comment)
2. Blockers:
   • Migrating PRODUCT Guides to New Repo #139 (comment)
3. Availability: 2-3 hours/week
4. ETA: before 11/1
5. Pictures (if necessary): None

[fchan218]

All guides in Product have been moved to knowledgebase content repo.

Guides moved

• Create a Guide/Template: How To Check and Sync Your Device's Time knowledgebase-content#4
• Create a Guide/Template: How To Use 1Password’s One-Time Password When Logging In to a Google Account knowledgebase-content#34
• Create a Guide/Template: Updating your project's page in HfLA site knowledgebase-content#35
• Create a Guide/Template: Updating the VRMS of your project knowledgebase-content#36
• Create a Guide/Template: Creating a Figma account for your project knowledgebase-content#37
• Create a Guide/Template: OKRs and WBS for your project knowledgebase-content#38
• Create a Guide/Template: Recruitment form for your project knowledgebase-content#39
• Create a Guide/Template: Issue templates in Github knowledgebase-content#40
• Create a Guide/Template: Github project board knowledgebase-content#41
• Create a Guide/Template: Create/manage the Github repository for your project knowledgebase-content#42
• Create a Guide/Template: Usability testing vs A/B testing knowledgebase-content#43
• Create a Guide/Template: Google fonts for your project knowledgebase-content#44
• Create a Guide/Template: User research for your project knowledgebase-content#45
• Create a Guide/Template: Mockups/wireframes for your project knowledgebase-content#48
• Create a Guide/Template: Product marketing objectives for your project knowledgebase-content#49
• Create a Guide/Template: Theme epic feature story tasks for your project knowledgebase-content#50
• Create a Guide/Template: MoSCoW prioritization for your project knowledgebase-content#51
• Create a Guide/Template: Strategy and vision for your project knowledgebase-content#52
• Create a Guide/Template: Google Form design - Gather Hack for LA examples knowledgebase-content#58
• Create a Guide/Template: Product Roadmap knowledgebase-content#59
• Create a Guide/Template: Agendas and Meeting minutes for your project knowledgebase-content#60
• Create a Guide/Template: to making a training deck for your project knowledgebase-content#64
• Create a Guide/Template: Using Zoom at Hack for LA knowledgebase-content#65
• Create a Guide/Template: How to Migrate from Google My Drive to Google Shared Drive knowledgebase-content#66
• Create a Guide/Template: Creating Eco-system mapping for topic area of project knowledgebase-content#73
• Create a Guide/Template: Create and/or organize your project's Google Drive knowledgebase-content#74
• Create a Guide/Template: Website Style Guide and Design System knowledgebase-content#75
• Create a Guide/Template: Readme for your project knowledgebase-content#76
• Create a Guide/Template: Managing your project's slack channel knowledgebase-content#83
• Create a Guide/Template: Setting up & Deleting Slack Reminders for your project knowledgebase-content#84
• Create a Guide/Template: Writing a One Sheet for your project knowledgebase-content#85
• Create a Guide/Template: Practical applications for Code of Conduct knowledgebase-content#86
• Create a Guide/Template: Responsible use of images on HfLA websites knowledgebase-content#105
• Create a Guide/Template: How to Format A Guide knowledgebase-content#106
• Create a Guide/Template: List of product management - project inventory items knowledgebase-content#107
• Create a Guide/Template: Running a Usabilityhub.com survey for your project knowledgebase-content#108
• Create a Guide/Template: Data analysis tools for your project knowledgebase-content#109
• Create a Guide/Template: Using 1password for your project knowledgebase-content#110
• Create a Guide/Template: Trauma-informed Facilitation for your project knowledgebase-content#111
• GTM Team knowledgebase-content#114
• Create a Guide/Template: Using GitHub Labels on HfLA Projects  knowledgebase-content#115
• Create a Guide/Template: Forwarding Emails to Team Members Wiki (Update Current Guidance) knowledgebase-content#116
• Create a Guide/Template: Personas, User story, User Journey template/examples knowledgebase-content#117