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DevOps PM meeting Agenda #11

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ExperimentsInHonesty opened this issue Jan 23, 2022 · 26 comments
Open

DevOps PM meeting Agenda #11

ExperimentsInHonesty opened this issue Jan 23, 2022 · 26 comments
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@fyliu @JasonEb @Neecolaa @ExperimentsInHonesty
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feature: agenda role: CoP lead size: 0.5pt Can be done in 3 hours or less
Milestone
03 Project Manage...

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Jan 23, 2022 •
edited by JasonEb
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Overview

This issue tracks the agenda for our weekly roadmap meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] [Check icebox](https://github.com/hackforla/ops/projects/4?card_filter_query=label%3Adependency#column-17567051) to see if any of the dependencies can be released & the items put in the prioritized backlog
- [ ] Weekly Label check https://github.com/hackforla/ops/issues/23

### Recurring items
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/ops/projects/4#column-17567052)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/ops/issues/assigned/ExperimentsInHonesty)
       - [ ] [Jason](https://github.com/hackforla/ops/issues/assigned/JasonEb)
       - [ ] [Fang](https://github.com/hackforla/ops/issues/assigned/fyliu)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] ~review issues with [epic label]() and define how to break down further~ epic label not yet in use


### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items
@ExperimentsInHonesty
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ExperimentsInHonesty commented Jan 23, 2022 •
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2022-01-23 Meeting Agenda

Prework to prep for meeting

  • none

Recurring items: Happens on the __________ meeting

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • [ ]
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

  • adding a project board to a rep
  • how to add issues that have not have not been added to the board, to the board
  • how to make new labels (inside of an issue)
  • How to make a saved replies for issue and pull request comments
  • What the projects boards are for ops
  • What is purpose for various columns
    • Nothing goes into the icebox without a dependency label and a description of that dependency or issue number

Task Items

Items for next week's agenda

  • Go through the items in the new issue approval and triage them
  • Start on roadmap
    • - Make milestones
  • Make issues for the guides

@JasonEb JasonEb pinned this issue Jan 24, 2022
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JasonEb commented Jan 24, 2022 •
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2022-01-30 Meeting Agenda

Prework to prep for meeting

  • [ ]

Recurring items: Happens on the __________ meeting

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • Go through the items in the new issue approval and triage them
  • Start on roadmap
    • - Make milestones
  • Make issues for the guides
  • Add JasonEb to HFLA Zoom and 1vault
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Feb 7, 2022 •
edited by Neecolaa
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2022-02-13 Meeting Agenda

Prework to prep for meeting

  • [ ]

Recurring items: Happens on the __________ meeting

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • Make labels and apply to issues (carried over to next meeting with more detail)
  • Make a milestone issue (carried over to next meeting with more detail)
  • Talk about prework issue or other initial issue for ops cop
  • Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Prework issue will wait until we have a little more structure.

Task Items

Items for Next Agenda

  • Make a milestone issue (dependency: Bonnie's milestone guide)
  • Make an issue to define needed default labels and "help wanted from dev ops" label (created issue 14 & 15)
  • Are we ready to do prework issues?
  • Label color standardization
  • Admin privileges for peopledepot (blocking Disable merge commit in repo peopledepot#11)

@ExperimentsInHonesty
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ExperimentsInHonesty commented Mar 6, 2022 •
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[Date ] Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

  • there is currently no prework issues. We will add them to the template as they are made
  • Bonnie changed the settings for commits here DevOps PM meeting Agenda #11
  • Bonnie moved the docker draft from engineering drive to ops drive and created a guides folder for all the ops guides Create a Guide/Template: Using Docker #13 (comment)
  • We decided that the first 30 min for ops its office hours for anyone who has ops issues on their project. If no one shows up we break into ops (main room), people depot (secondary room).

Task Items

(see issue #17 for where to put the details of issues that have to be created)

@ExperimentsInHonesty ExperimentsInHonesty mentioned this issue Mar 6, 2022
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ExperimentsInHonesty commented Mar 7, 2022 •
edited by JasonEb
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2022-03-13 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (when there is a weekly label check issue)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • Discuss the new guide issues that Bonnie transferred to the repo
  • Carry over Items to next meeting that don't get addressed
  • How to give access to #ops for incubator/aws deployment
    • setup a meeting with Darren/Sophia to add credentials
    • Create a Guide issue for adding members to AWS

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Mar 14, 2022 •
edited by JasonEb
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2022-04-03 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

  • Add Shaun Fox to IAM groups project-leads
  • Create spreadsheet
  • Onboarding, offboarding process to AWS permissions
    • Setup an monthly audit of AWS permissions
  • Offboard inactive people off
  • setup an ops IAM GROUP

Task Items

@ExperimentsInHonesty
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ExperimentsInHonesty commented Mar 16, 2022 •
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Please add to our next agenda

@JasonEb
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JasonEb commented Apr 10, 2022 •
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2022-04-10 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • Review with ops lead how to do the weekly label check Perform Weekly Label check #23
  • Carry over Items to next meeting that don't get addressed
  • Onboarding, offboarding process to AWS permissions
    • Setup an monthly audit of AWS permissions
  • Offboard inactive people off
  • setup an ops IAM GROUP

FYIs

Notes from Meeting

Task Items

@alpvyas
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alpvyas commented Apr 21, 2022

Please don't forget to update prior to your next PM meeting @ExperimentsInHonesty

@ExperimentsInHonesty
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@alpvyas thanks for the reminder. I will update prior to the next meeting on May 1st. This Sundays meeting on the 24th won't be happening. fyi @JasonEb

@JasonEb
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JasonEb commented May 1, 2022

2022-05-1 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented May 8, 2022

2022-05-8 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • Continue adding repo labels
  • review issues with epic label and define how to break down further epic label not yet in use
  • Setup docker + civictechjobs + incubator with Darren

New Items

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented May 22, 2022 •
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2022-05-22 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM

New Items

  • Discuss HflA org docker image repository

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented May 29, 2022

2022-05-29 Week

I’m unable to meet today, but I wanted to share this week’s updates.

Most recently, VRMS and CivicTechJobs are trying to deploy new instances. Judson from VRMS seems like he’ll handle the ops aspects and triage with the Ops community. CivicTechJobs recently has updated their docker configuration as well. Ops should set up a Darren session to prepare deployments.

People Depot has added issues to address Django development by targeting data models.

hackforla/peopledepot#16

hackforla/peopledepot#15

hackforla/peopledepot#14

Finally, ops has reached out to the Data-Science CoP to begin work on surveying repos’ labels.

hackforla/data-science#160

#26

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM

New Items

  • Discuss HflA org docker image repository

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Jun 5, 2022 •
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2022-06-05 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM

New Items

  • Discuss HflA org docker image repository with @ericvennemeyer
  • Discuss how to setup new ops people
    • Issues
    • Organization between projects

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Jun 12, 2022 •
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2022-06-12 Meeting Agenda

Prework to prep for meeting

  • Check icebox to see if any of the dependencies can be released & the items put in the prioritized backlog

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM

New Items

  • HFLA Docker Hub Name issue
  • Give Eric access to Website vault
  • Discuss how to setup new ops people
    • Issues
    • Organization between projects

FYIs

Notes from Meeting

  • Clarified Docker hub hackforla account access

    • Should be accessed via 1password's Ops vault

  • Looking for Elizabeth Honest script

    • Website vault has Elizabeth Honest's email credentials

  • Resync'd on project management workflow

    • performed label check

Task Items

@JasonEb
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JasonEb commented Jun 19, 2022 •
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6/26

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Jul 17, 2022 •
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7/17 Meeting Agenda

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

  • setup discussion for project.hcl workflow

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JasonEb commented Aug 21, 2022 •
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8/21 Meeting Agenda

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

  • discussed short term plans for people depot
    • Fang will be busy in a couple months
    • Looking to make a local docker build of People Depot Working
    • Focus on onboarding materials
    • reviewed permission_type from Nicole

Task Items

  • setup discussion for project.hcl workflow

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JasonEb commented Sep 11, 2022 •
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9/11 Meeting Agenda

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • Review New Issues
  • Setup 311 migration discussion

FYIs

  • Updated Weekly Label check to have role: security engineer & feature: docker in the missing filters check

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Oct 16, 2022 •
edited by ExperimentsInHonesty
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11/06 Update

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Nov 13, 2022 •
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11/13/22

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

FYIs

Notes from Meeting

Task Items

@ExperimentsInHonesty
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Review https://mail.google.com/mail/u/0/?tab=rm&ogbl#settings/filters in the ops email account and clean up the filters.

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JasonEb commented Jan 15, 2023 •
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01/15/23

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • School Workshop

FYIs

  • The new documentation for 2fa login looks great

Notes from Meeting

Task Items

@JasonEb
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JasonEb commented Jan 29, 2023

01/29/23

Prework to prep for meeting

Recurring items

  • review any issues that are in the new issue approval column
  • Accountability and Support Check.
    • Review assignments for each PM
  • finish adding labels to the issue that are still missing them (see audit links above)
  • review issues with epic label and define how to break down further epic label not yet in use

New Items

  • School Workshop
  • Ongoing deployments with Access the Data, People Depot

FYIs

Notes from Meeting

Task Items

@chelseybeck chelseybeck changed the title Ops: PM meeting Agenda DevOps PM meeting Agenda Feb 21, 2024
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@fyliu fyliu

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@Neecolaa Neecolaa

@ExperimentsInHonesty ExperimentsInHonesty

Labels
feature: agenda role: CoP lead size: 0.5pt Can be done in 3 hours or less
Projects
CoP: DevOps: Project Board
Status: Links/Recurring Tasks
Milestone
03 Project Management
Development

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@fyliu @JasonEb @Neecolaa @alpvyas @elyselam @ExperimentsInHonesty