Rsvp support

hackathon_site/event/jinja2/event/dashboard_base.html

@@ -15,16 +15,7 @@
                 <h1 class="formH1">Dashboard</h1>
 
                 {% if application is none %}
-                    {% if is_registration_open() and not is_application_open() %}
-                        <h2 class="formH2">Applications are not open yet</h2>
-                        <p style="margin-bottom: 20px;">{{ hackathon_name }} applications will open soon! Please follow our <a href="https://www.instagram.com/ieee_uoft/" class="hoverLink primaryText" target="_blank">Instagram</a>  for the latest updates.</p>
-                        <br />
-                        <p style="margin-bottom: 20px;"><b>Note:</b> We are sorry to inform, but due to logistical changes, we will be updating our application form. To those that have previously submitted an application, you would need to refill a new one
-                        when applications re-open. We will be sending an email soon to all those that are affected. Apologies for the inconvenience!</p>
-                        <br />
-                        <p style="margin-bottom: 20px;">If you have any questions or concerns, please <a href="mailto:{{ contact_email }}" class="hoverLink primaryText">contact us</a>.</p>
-
-                    {% elif not is_application_open() %}
+                    {% if not is_registration_open() %}
                         <h2 class="formH2">Applications have closed</h2>
                         <p>Unfortunately, the deadline to apply for {{ hackathon_name }} was {{ localtime(registration_close_date).strftime("%B %-d, %Y") }}.</p>
                         <br />
@@ -44,10 +35,82 @@ <h2 class="formH2">Complete your application</h2>
                 {% elif application is not none and review is not none %}
                     <br />
                     {% if review.status == "Accepted" %}
-                        <h4 class="formH2"><b>Congratulations!</b> You've been accepted into {{ hackathon_name }}!</h4>
-                        <p>Make sure you read the <a class="primaryText hoverLink" href="{{ participant_package_link }}" rel="noopener" target="_blank">participant package</a> for all the info regarding
+                        {% if application.rsvp and using_rsvp %}
+                            <h4 class="formH2"><b>Thanks for RSVP'ing!</b> See you at {{ hackathon_name }}!</h4>
+                        {% elif application.rsvp is sameas false and using_rsvp%}
+                            <h4 class="formH2"><b>Thanks for letting us know.</b> Hope to see you next year at {{ hackathon_name }}</h4>
+                        {% else %}
+                            <h4 class="formH2"><b>Congratulations!</b> You've been accepted into {{ hackathon_name }}!</h4>
+                        {% endif %}
+
+                        {% if using_rsvp %}
+                            <p style="display: flex;">
+                                <strong>Status:&nbsp;</strong>
+                                {% if application.rsvp is sameas false %}
+                                    <span class="material-icons errorText" style="margin-right: 3px;">
+                                        highlight_off
+                                    </span>
+                                {% elif application.rsvp %}
+                                    <span class="material-icons successText" style="margin-right: 3px;">
+                                        check_circle_outline
+                                    </span>
+                                {% endif %}
+                                {{ status }}
+                            </p>
+                            <br>
+                            {% if not rsvp_passed %}
+                                {% if application.rsvp is none %}
+                                    <p>To confirm your attendance at {{ hackathon_name }}, please RSVP using the accept or decline buttons below.</p> <br />
+                                    <p>RSVP by <b>{{ rsvp_deadline }}</b>, otherwise your spot will be given to other applicants.
+                                        Alternatively you can decline the offer. You can change your response at any time before <b>{{ rsvp_deadline }}</b>.
+                                    </p> <br />
+                                {% else %}
+                                    <p>You can change your response at any time before <b>{{ rsvp_deadline }}</b>.</p> <br />
+                                {% endif %}
+                            {% endif %}
+                        {% endif %}
+
+                        {% if (application.rsvp and using_rsvp) or not using_rsvp %}
+                            <p>Make sure you read the <a class="primaryText hoverLink" href="{{ participant_package_link }}" rel="noopener" target="_blank">participant package</a> for all the info regarding
                                 the event, and join our <a class="primaryText hoverLink" href="{{ chat_room_link }}" rel="noopener" target="_blank">{{ chat_room_name }}</a>. Stay tuned for more updates regarding detailed event logistics, and we hope to see you soon!</p> <br />
+                            <!-- TODO QR SCANNER CODE: <div style="margin-bottom: 15px; display: flex; flex-direction: column; align-items: center">
+                                <p>Please show the QR code below to the front desk to sign-in. .</p>
+                                <canvas id="qrcode" style="width: 150px; height: 150px; margin: 10px auto"></canvas>
+                            </div> -->
+                        {% endif %}
                         <p>If you have questions, read the <a class="primaryText hoverLink" href="#faq">FAQ</a>, or feel free to contact us.</p> <br />
+
+                        {% if using_rsvp %}
+                            {% if not rsvp_passed %}
+                                <div style="display: flex; width: auto">
+                                    {% if application.rsvp is sameas false or application.rsvp is none %}
+                                    <a
+                                        href="{{ url("registration:rsvp", kwargs={"rsvp": "yes"}) }}"
+                                        class="btn-small waves-effect waves-light colorBtn"
+                                        style="margin-right: 30px;"
+                                    >
+                                        Will Attend (Accept)
+                                    </a>
+                                    {% endif %}
+                                    {% if application.rsvp or application.rsvp is none %}
+                                    <a
+                                        href="{{ url("registration:rsvp", kwargs={"rsvp": "no"})}}"
+                                        class="btn-small waves-effect waves-light redBtn"
+                                    >
+                                        Cannot Attend (Decline)
+                                    </a>
+                                    {% endif %}
+                                </div>
+
+                            {% elif rsvp_passed and application.rsvp %}
+                                <p><b>The RSVP deadline has passed. Thanks for confirming your position at {{ hackathon_name }}! We look forward to seeing you there. Note that you cannot change your RSVP at this time.</b></p>
+                            {% elif rsvp_passed and application.rsvp is sameas false %}
+                                <p><b>The RSVP deadline has passed. We regret to see that you will not be joining us this year at {{ hackathon_name }}. Unfortunately you cannot change your RSVP at this time.</b></p>
+                            {% else %}
+                                <p><b>It appears you haven't RSVPed. Unfortunately the RSVP deadline has passed and you cannot change your RSVP at this time.</b></p>
+                            {% endif %}
+                        {% endif %}
+
                     {% elif review.status == "Waitlisted" %}
                         <h4 class="formH2">You've been waitlisted for {{ hackathon_name }}</h4>
                         <p>The {{ hackathon_name }} team has reviewed your application, and have decided not to grant you a guaranteed spot

hackathon_site/event/serializers.py

@@ -104,11 +104,11 @@ def create(self, validated_data):
         )
         if not is_test_user:
             try:
-                application = Application.objects.get(user=current_user)
-                # if not rsvp_status:
-                #     raise serializers.ValidationError(
-                #         "User has not RSVP'd to the hackathon. Please RSVP to access the Hardware Signout Site"
-                #     )
+                rsvp_status = Application.objects.get(user=current_user).rsvp
+                if not rsvp_status and settings.RSVP:
+                    raise serializers.ValidationError(
+                        "User has not RSVP'd to the hackathon. Please RSVP to access the Hardware Signout Site"
+                    )
             except Application.DoesNotExist:
                 raise serializers.ValidationError(
                     "User has not completed their application to the hackathon. Please do so to access the Hardware Signout Site"

hackathon_site/event/views.py

@@ -47,10 +47,15 @@ def get_context_data(self, **kwargs):
 
 
 class DashboardView(LoginRequiredMixin, FormView):
-    template_name = "event/dashboard_base.html"
     # Form submits should take the user back to the dashboard
     success_url = reverse_lazy("event:dashboard")
 
+    # TODO: QR Scanner CODE
+    def get_template_names(self):
+        # if self.request.user.is_staff:
+        #     return "event/dashboard_admin.html"
+        return "event/dashboard_base.html"
+
     def get_form(self, form_class=None):
         """
         The dashboard can have different forms, but not at the same time:
@@ -117,6 +122,19 @@ def get_context_data(self, **kwargs):
             review = self.request.user.application.review
 
             context["review"] = review
+            if settings.RSVP:
+                context[
+                    "rsvp_passed"
+                ] = _now().date() > review.decision_sent_date + timedelta(
+                    days=settings.RSVP_DAYS
+                )
+                rsvp_deadline = datetime.combine(
+                    review.decision_sent_date + timedelta(days=settings.RSVP_DAYS),
+                    datetime.max.time(),  # 11:59PM
+                )
+                context["rsvp_deadline"] = settings.TZ_INFO.localize(
+                    rsvp_deadline
+                ).strftime("%B %-d, %Y, %-I:%M %p %Z")
         else:
             context["review"] = None
 
@@ -134,6 +152,12 @@ def get_context_data(self, **kwargs):
             and self.request.user.application.review.decision_sent_date is None
         ):
             context["status"] = "Application Complete"
+        elif (
+            hasattr(self.request.user.application, "review")
+            and self.request.user.application.review.status == "Accepted"
+            and self.request.user.application.rsvp is None
+        ):
+            context["status"] = "Accepted, awaiting RSVP"
         elif (
             hasattr(self.request.user.application, "review")
             and self.request.user.application.review.status == "Waitlisted"
@@ -144,6 +168,10 @@ def get_context_data(self, **kwargs):
             and self.request.user.application.review.status == "Rejected"
         ):
             context["status"] = "Rejected"
+        elif self.request.user.application.rsvp:
+            context["status"] = "Will Attend (Accepted)"
+        elif not self.request.user.application.rsvp:
+            context["status"] = "Cannot Attend (Declined)"
         else:
             context["status"] = "Unknown"
 

hackathon_site/hackathon_site/jinja2.py

@@ -38,6 +38,7 @@ def environment(**options):
             "chat_room_name": settings.CHAT_ROOM[0],
             "chat_room_link": settings.CHAT_ROOM[1],
             "using_teams": settings.TEAMS,
+            "using_rsvp": settings.RSVP,
         }
     )
     return env

hackathon_site/hackathon_site/settings/__init__.py

@@ -322,7 +322,7 @@
 HARDWARE_SIGN_OUT_START_DATE = datetime(2024, 10, 28, 23, 59, 0, tzinfo=TZ_INFO)
 HARDWARE_SIGN_OUT_END_DATE = EVENT_END_DATE
 
-RSVP_DAYS = 10
+RSVP_DAYS = 2
 
 # sign in times must be between EVENT_START_DATE and EVENT_END_DATE and in chronological order
 # the number of sign in times MUST MATCH the number of columns in UserActivityTable
@@ -374,16 +374,15 @@
 FINAL_REVIEW_RESPONSE_DATE = REGISTRATION_CLOSE_DATE + timedelta(days=7)
 
 # Links
-# TODO: NEED TO REPLACE THIS WITH NEW LINK (for acceptance email)
-PARTICIPANT_PACKAGE_LINK = "https://docs.google.com/document/d/1AkinPac_KS9_wA9P7H-7wOBfJ5xgIciIGwpU3D1UGu0/edit?usp=sharing"
+PARTICIPANT_PACKAGE_LINK = "https://docs.google.com/document/d/1AmgarLDeE8e8oirdG-uY-fdyOwfUomhA4jjU6o-Q2MM/edit?usp=sharing"
 
 # Note this is in the form (chat_room_name, chat_room_link)
 # Chat room name is such as the following: Slack, Discord
-# TODO: NEED TO REPLACE THIS WITH NEW LINK (for acceptance email)
-CHAT_ROOM = ("Discord", "https://discord.gg/cqW93CMu")
+CHAT_ROOM = ("Discord", "https://discord.gg/TQZ7aCs24r")
 
 # Enable/Disable certain Features
 TEAMS = True
+RSVP = True
 
 # HSS Testing
 TEST_USER_GROUP = "HSS Test Users"

hackathon_site/registration/admin.py

@@ -57,6 +57,7 @@ class Meta:
             "email_agree",
             "resume_sharing",
             "review__status",
+            "rsvp",
             "created_at",
             "updated_at",
         )
@@ -84,6 +85,7 @@ class Meta:
             "email_agree",
             "resume_sharing",
             "review__status",
+            "rsvp",
             "created_at",
             "updated_at",
         )

hackathon_site/registration/forms.py

@@ -369,3 +369,50 @@ def clean_team_code(self):
             raise forms.ValidationError(_(f"Team {team_code} is full."))
 
         return team_code
+
+
+class SignInForm(forms.Form):
+    email = forms.EmailField()
+
+    def __init__(self, *args, **kwargs):
+        super().__init__(*args, **kwargs)
+        self.label_suffix = ""
+        self.error_css_class = "invalid"
+
+    def clean(self):
+        if not is_hackathon_happening():
+            raise forms.ValidationError(
+                _("You cannot sign in outside of the hackathon period."),
+                code="invalid_sign_in_time",
+            )
+
+        return super().clean()
+
+    def clean_email(self):
+        email = self.cleaned_data["email"]
+
+        try:
+            user = User.objects.get(email__exact=email)
+            application = Application.objects.get(user__exact=user)
+            review = Review.objects.get(application__exact=application)
+            if review.status == "Accepted":
+                if settings.RSVP and application.rsvp is None:
+                    raise forms.ValidationError(
+                        _(f"User {email} has not RSVP'd to the hackathon")
+                    )
+            else:
+                raise forms.ValidationError(
+                    _(
+                        f"User {email} has not been Accepted to attend {settings.HACKATHON_NAME}"
+                    )
+                )
+        except User.DoesNotExist:
+            raise forms.ValidationError(_(f"User {email} does not exist."))
+        except Application.DoesNotExist:
+            raise forms.ValidationError(
+                _(f"User {email} has not applied to {settings.HACKATHON_NAME}")
+            )
+        except Exception as e:
+            raise e
+
+        return email

hackathon_site/registration/urls.py

@@ -24,4 +24,5 @@
     ),
     path("application/", views.ApplicationView.as_view(), name="application"),
     path("leave_team/", views.LeaveTeamView.as_view(), name="leave-team"),
+    re_path("rsvp/(?P<rsvp>yes|no)/$", views.RSVPView.as_view(), name="rsvp"),
 ]

hackathon_site/registration/views.py

@@ -209,3 +209,72 @@ def get(self, request, *args, **kwargs):
             response["Content-Encoding"] = encoding
 
         return response
+
+
+class RSVPView(LoginRequiredMixin, View):
+    """
+    This page checks if the RSVP deadline has passed and then does one of
+    the following:
+        1. If the deadline has passed, redirect to the dashboard
+        2. Otherwise if their decision was a 'yes', we note that and
+            create a profile for them
+        3. Otherwise if their decision was a 'no', we note that and remove
+            their profile and team if they had one.
+
+    Finally we redirect to the dashboard.
+    """
+
+    def get(self, request, *args, **kwargs):
+        decision = kwargs["rsvp"]
+
+        # Check for nulls
+        user = self.request.user
+        if not hasattr(user, "application"):
+            return HttpResponseBadRequest(
+                "You have not submitted an application.".encode(encoding="utf-8")
+            )
+
+        application = user.application
+        if not hasattr(application, "review"):
+            return HttpResponseBadRequest(
+                "Your application has not yet been reviewed.".encode(encoding="utf-8")
+            )
+
+        review = application.review
+        if not review.status == "Accepted":
+            return HttpResponseBadRequest(
+                "You cannot RSVP since your application has not yet been accepted.".encode(
+                    encoding="utf-8"
+                )
+            )
+
+        # Check if RSVP deadline has passed
+        if _now().date() > review.decision_sent_date + timedelta(
+            days=settings.RSVP_DAYS
+        ):
+            return redirect(reverse_lazy("event:dashboard"))
+
+        # Check decision
+        else:
+            if decision == "yes" and not application.rsvp:
+                application.rsvp = True
+                application.save()
+
+                # TODO: decide whether to create profile when rsvp
+                # profile = Profile(user=user, team=EventTeam.objects.create())
+                # profile.save()
+
+            elif decision == "no" and (application.rsvp or application.rsvp is None):
+                application.rsvp = False
+                application.save()
+
+                # Delete the profile
+                if hasattr(request.user, "profile"):
+                    team = user.profile.team
+                    user.profile.delete()
+
+                    # Delete the team if it is empty
+                    if not team.profiles.exists():
+                        team.delete()
+
+        return redirect(reverse_lazy("event:dashboard"))

hackathon_site/review/admin.py

@@ -111,6 +111,7 @@ class ApplicationInline(admin.TabularInline):
         "ethnicity",
         "phone_number",
         "resume",
+        "rsvp",
         "conduct_agree",
         "data_agree",
     )

hackathon_site/review/jinja2/review/emails/accepted_email_body.html

@@ -55,7 +55,7 @@
                                     <br><br>
                                     <b>If you have already RSVP'd please ignore the following.</b>
                                     <br><br>
-                                    To confirm your attendance, visit your dashboard to RSVP by November 3rd, 2023 otherwise your spot will be given to other applicants. Alternatively, you can press the "Cannot attend" button.
+                                    To confirm your attendance, visit your dashboard to RSVP by {{ rsvp_deadline }} otherwise your spot will be given to other applicants. Alternatively, you can press the "Cannot attend" button.
                                     <br><br>
                                     <p>Read our <a href="{{ participant_package_link }}">participant package</a> for all the info regarding the event, and join our <a href="{{ chat_room_link }}">{{ chat_room_name }}</a>. Stay tuned for more updates regarding detailed event logistics, and we hope to see you soon! If you have questions, read the FAQ on your <a href="{{ dashboard_url }}">dashboard</a> or feel free to contact us. </p>
                                 </td>

hackathon_site/review/views.py

@@ -61,6 +61,9 @@ def form_valid(self, form, **kwargs):
                 render_to_string_context = {
                     "user": review.application.user,
                     "request": self.request,
+                    "rsvp_deadline": (
+                        current_date + timedelta(days=settings.RSVP_DAYS)
+                    ).strftime("%B %-d %Y"),
                 }
 
                 review.application.user.email_user(