README.md

ACM-DL-Front-Matter-Template

The template is optimized to be used for conferences that use PCS, the ACM E-Rights tool, and SIGCHI's QOALA tool.

1. Export Data to Generate Front Matter

• PCS Export: Export reviewer and committee member from PCS into data-PCS. Direct links to get the two files: https://new.precisionconference.com/XXX/chair/csv/committee and https://new.precisionconference.com/XXX/chair/csv/reviewers Note: This can only be done with the chair permission.
• E-Rights Export: To get the CSV, navigate to https://cms.acm.org/cms_proceeding_papers_public.cfm?proceedingID=YOURPROCEEDINGSID&confID=YOURCONFERENCEID, at the top left press the Create CSV button and copy-and-pasted the content from the new window into the export.csv in the data-erights folder.
• QOALA Export: One option to group the papers in sessions in the ACM DL is to use the QOALA scheduling data directly. Export the session data from QOALA as .json file and save it as export.json in the data-QOALA folder. TPCs typically have access to QOALA to export the file.

2. Adjust Generation Settings

After exporting all data, adjust the proceedingsInfo.csv file to reflect all venues the conference has accordingly. Each venue (e.g., full papers) is reflected by one row in the file. Columns:

• Name -- The name of the venue, e.g., Full Paper
• VenueId -- Prefix code for the running number of the entries in the Table of Contents. For instance, "ws" turns to "WS001," etc.
• PCSId -- code of the venue in PCS, e.g., XXX when the link is https://new.precisionconference.com/XXX/
• NameCommittee -- Name of the committee, e.g., Associated Chairs, Jury Member
• NameReviewers -- Name of the reviewer, e.g., Reviewers, Jury Member
• Prefix -- Prefix set in PCS in the "General settings" of each venue
• Order -- Order of the venue in the Table of Content latex export
• UseQOALASessions -- True if the sessions from QOALA should be used. False otherwise.

3. Generate Files

Exceute the generateFrontMatter.ipynb script using jupyter nbconvert --execute --to notebook --inplace generateFrontMatter.ipynb or start a jupter server to jun the script.

4. Create Extra PDF Files

• Title Page (cover/cover_font.pdf): This can be designed to match the conference theme. The conference name, general chair names, and technical program chair names should be included. The original layout is from ACM Styleguide.
• Last Page (cover/cover_back.pdf): This can be designed to match the conference theme. The recommendation is to include the sponsors.
• Copyright Page (acm-copyright.pdf): Fill in the ACM Copyright template to create the acm-copyright.pdf (see the [ACM General Instructions for Proceedings Volumes] (https://www.acm.org/publications/gi-proceedings-current) for all details). This page must appear as the second page in the final font matter.

5. Latex

Compile the main-front-matter.tex and the main-back-matter.tex files using the XeLaTeX compiler to support UTF-8 and, thus, all special characters.