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---
title: Organize a Technical Report Transition (2023 Process)
submenu: [publication-policies]
toc: false
---
<div class="l-box">
<form>
<div class="l-cluster l-cluster--vertical-align">
<div class="field">
<label for="profile"><span class="field-label">Select your <a href="https://www.w3.org/policies/process/#maturity-stages">Transition steps</a> to</span></label>
<select id="profile" name="profile" class="input-width-20" >
<!-- @@ Mozilla Firefox doesn't understand the label attribute ?!? so keeping the option element text content :( -->
<optgroup label="Recommendation Track">
<option value="FPWD" label="First Public Working Draft" data-status="Working Draft">First Public Working Draft</option>
<option selected="selected" value="WD" label="Working Draft">Working Draft</option>
<option value="CR" label="Candidate Recommendation">Candidate Recommendation</option>
<option value="PR" label="Proposed Recommendation">Proposed Recommendation</option>
<option value="REC" label="Recommendation">Recommendation</option>
<option value="PR-RSCND" label="Proposed Rescinded Recommendation">Proposed Rescinded Recommendation</option>
<option value="PR-OBSL" label="Proposed Obsolete or Superseded Recommendation">Proposed Obsolete or Superseded Recommendation</option>
<option value="RSCND" label="Rescinded Recommendation">Rescinded Recommendation</option>
<option value="OBSL" label="Obsolete or Superseded Recommendation">Obsolete or Superseded Recommendation</option>
<option value="DISC" label="Discontinued Draft">Discontinued Draft</option>
</optgroup>
<optgroup label="Note Track">
<option value="FPIG-NOTE" label="First Public Interest Group Note" data-status="Interest Group Note">First Public Interest Group Note</option>
<option value="IG-NOTE" label="Interest Group Note">Interest Group Note</option>
<option value="FPWG-NOTE" label="First Public Working Group Note" data-status="Working Group Note">First Public Working Group Note</option>
<option value="WG-NOTE" label="Working Group Note">Working Group Note</option>
</optgroup>
</select>
</div>
</div>
<!-- Disabled publication of REC with echidna for now -->
<div class="field">
<fieldset id="echidna-selection" data-profile="WD|WG-NOTE|IG-NOTE|CR" data-cr="draft|snapshot" data-rec="editorial|candidate-corrections|candidate-additions">
<div class="checkbox-item">
<input type="checkbox" id="echidna-checkbox" name="echidna-checkbox">
<label for="echidna-checkbox">With the <a href="https://github.com/w3c/echidna/wiki">W3C automatic publishing system</a></label>
</div>
</fieldset>
</div>
<div class="field">
<fieldset id="draft-options" data-profile="FPWD|WD">
<div class="checkbox-item" data-profile="WD">
<input type="checkbox" id="returning-checkbox" name="returning-checkbox">
<label for="returning-checkbox">Returning to a Working Draft <a href="https://www.w3.org/policies/process/20231103/#revising-wd">for further work</a></label>
</div>
<div class="checkbox-item">
<input type="checkbox" id="informativeOnly-checkbox" name="informativeOnly-checkbox">
<label for="informativeOnly-checkbox">Not intended to become a normative Recommendation</label>
</div>
</fieldset>
</div>
<div class="field">
<fieldset id="cr-options" data-profile="CR">
<div class="radio-item">
<input type="radio" id="cr-new" name="cr" value="new" checked="checked">
<label for="cr-new">Previously published as a Working Draft or returning from Proposed Recommendation</label>
</div>
<div class="radio-item">
<input type="radio" id="cr-draft" name="cr" value="draft">
<label for="cr-draft">Updating as a Candidate Recommendation Draft</label>
</div>
<div class="radio-item">
<input type="radio" id="cr-snapshot" name="cr" value="snapshot">
<label for="cr-snapshot">Updating as a Candidate Recommendation Snapshot</label>
</div>
</fieldset>
<p data-profile="CR" data-cr="new"><strong>Note:</strong> The first Candidate Recommendation publication after verification of a transition request is also considered a Candidate Recommendation Snapshot.</p>
</div>
<div class="field">
<fieldset id="pr-options" data-profile="PR">
<div class="radio-item">
<input type="radio" id="pr-new" name="pr" value="new" checked="checked">
<label for="pr-new">Proposed by an active Working Group</label>
</div>
</fieldset>
</div>
<div class="field" data-profile="REC">
<fieldset id="rec-options">
<div class="radio-item">
<input type="radio" id="rec-new" name="rec" value="new" checked="checked">
<label for="rec-new">Previously published as a Proposed Recommendation</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-editorial" name="rec" value="editorial">
<label for="rec-editorial">Publishing an existing Recommendation with editorial changes</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-candidate-corrections" name="rec" value="candidate-corrections">
<label for="rec-candidate-corrections">Publishing a Recommendation with candidate corrections (substantive changes)</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-candidate-additions" name="rec" value="candidate-additions">
<label for="rec-candidate-additions">Publishing a Recommendation with candidate additions (new features)</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-proposed-corrections" name="rec" value="proposed-corrections">
<label for="rec-proposed-corrections">Publishing a Recommendation with proposed corrections (substantive changes)</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-proposed-additions" name="rec" value="proposed-additions">
<label for="rec-proposed-additions">Publishing a Recommendation with proposed additions (new features)</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-substantive" name="rec" value="substantive">
<label for="rec-substantive">Incorporating proposed corrections (substantive changes) into an existing Recommendation</label>
</div>
<div class="radio-item">
<input type="radio" id="rec-features" name="rec" value="features">
<label for="rec-features">Incorporating proposed additions (new features) into an existing Recommendation</label>
</div>
</fieldset>
<p>You <em class="rfc2119">may</em> also follow <a href="?profile=CR&cr=rec-update">Candidate Recommendation</a> for substantive corrections</p>
<p>We allow some <strong>in place modifications</strong> of Recommendations, including markup changes. See <a href="https://www.w3.org/2003/01/republishing/">In-place modification of W3C Technical Reports</a>.</p>
</div>
<div class="field">
<fieldset id="fp-note-options" data-profile="FPWG-NOTE|FPIG-NOTE">
<div class="radio-item">
<input type="radio" id="notehistory-first" name="notehistory" value="first" checked="checked">
<label for="notehistory-first">Chartered to be a group Note, never before published, group not closing</label>
</div>
<div class="radio-item">
<input type="radio" id="notehistory-none" name="notehistory" value="none">
<label for="notehistory-none">Chartered to be a group Note and previously published as a Working Draft, group not closing</label>
</div>
<div class="radio-item">
<input type="radio" id="notehistory-notchartered" name="notehistory" value="notchartered">
<label for="notehistory-notchartered">Not chartered to be a group Note, group not closing</label>
</div>
<div class="radio-item">
<input type="radio" id="notehistory-closure" name="notehistory" value="closure">
<label for="notehistory-closure">Publication as a group Note since group closing</label>
</div>
</fieldset>
</div>
<p><em>Not sure what's your next step? Try our <a href="nextstep">step finder</a>
and look at <a href="https://w3c.github.io/spec-releases/milestones/">milestones calculator</a>.</em></p>
</form>
</div>
<h2 id="sotd">About This Document</h2>
<p>This resource describes the internal W3C Technical Report
publication processes. A <a href="details">companion document</a> provides
more information about roles involved in these processes and
interactions with the W3C Communications Team.</p>
<div data-profile="WD|FPWD|CR|PR|PR-OBSL|PR-RSCND|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND">
<h2 id="steps">Steps for
<span data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-rec="new" data-cr="new">transition to</span>
<span data-profile="CR|REC" data-cr="snapshot" data-rec="substantive|features">an update request for a</span>
<span data-profile="WD|WG-NOTE|CR|REC|DISC" data-cr="draft" data-rec="editorial|candidate-corrections|candidate-additions|proposed-corrections|proposed-additions">publication of a</span>
<span data-profile="IG-NOTE">publication of an</span>
<span class="label-name">LABEL</span>
<span data-profile="CR" data-cr="snapshot">Snapshot</span>
<span data-profile="CR" data-cr="rec-update">(intended to update a Recommendation)</span>
<span data-profile="CR" data-cr="draft">Draft</span>
<span data-profile="REC" data-rec="candidate-corrections">(with candidate corrections)</span>
<span data-profile="REC" data-rec="candidate-additions">(with candidate additions)</span>
<span data-profile="REC" data-rec="proposed-corrections">(with proposed corrections)</span>
<span data-profile="REC" data-rec="proposed-additions">(with proposed additions)</span>
<span data-profile="REC" data-rec="editorial">(with editorial changes)</span>
<span data-profile="REC" data-rec="substantive">(incorporating proposed corrections)</span>
<span data-profile="REC" data-rec="features">(incorporating proposed additions)</span>
</h2>
<p>
<span data-profile="FPWD|CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND" data-cr="new|snapshot|snapshot" data-rec="new|candidate-corrections|candidate-additions|proposed-corrections|proposed-additions|substantive|features">
Once the Process Document <a id="reqs-adv">requirements for the transition to
<span class="label-name">LABEL</span></a> have been satisfied
(see
<span class="procdocsection" data-profile="FPWD"><a href="https://www.w3.org/policies/process/20231103/#first-wd">section 6.3.5</a></span>
<span class="procdocsection" data-profile="CR" data-cr="new"><a href="https://www.w3.org/policies/process/20231103/#transition-cr">section 6.3.7</a></span>
<span class="procdocsection" data-profile="CR" data-cr="snapshot"><a href="https://www.w3.org/policies/process/20231103/#publishing-crrs">section 6.3.8.1</a></span>
<span class="procdocsection" data-profile="PR"><a href="https://www.w3.org/policies/process/20231103/#transition-pr">section 6.3.9</a></span>
<span class="procdocsection" data-profile="REC" data-rec="substantive|features"><a href="https://www.w3.org/policies/process/20231103/#change-review">section
6.3.11.5</a> and <a href="https://www.w3.org/policies/process/20231103/#update-requests">section 6.3.4</a></span>
<span class="procdocsection" data-profile="REC" data-rec="candidate-corrections"><a href="https://www.w3.org/policies/process/20231103/#revised-rec-substantive">section 6.3.11.3</a></span>
<span class="procdocsection" data-profile="REC" data-rec="candidate-additions"><a href="https://www.w3.org/policies/process/20231103/#revised-rec-features">section 6.3.11.4</a></span>
<span class="procdocsection" data-profile="REC" data-rec="new"><a href="https://www.w3.org/policies/process/20231103/#transition-rec">section 6.3.10</a>
or <a href="https://www.w3.org/policies/process/20231103/#deactivation">section 6.3.12.4</a> for restoring a
<em>Recommendation</em></span>
<span class="procdocsection" data-profile="PR-OBSL|PR-RSCND"><a href="https://www.w3.org/policies/process/20231103/#deactivation">section 6.3.12.4</a></span>
<span class="procdocsection" data-profile="OBSL|RSCND"><a href="https://www.w3.org/policies/process/20231103/#rec-rescind">section 6.3.12.4</a></span>),
W3C follows the steps described below to complete the transition.</span>
<span data-profile="WD">
Once the Group determined that the requirements of <span class="procdocsection"><a href="https://www.w3.org/policies/process/20231103/#revising-wd">section 6.3.6</a></span> apply, the W3C follows
the steps described below to update a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="REC" data-rec="editorial">
Once the Group, or the <a href="details#MaintainerContact">Maintainer Contact</a>, determined that the requirements of <span class="procdocsection"><a href="https://www.w3.org/policies/process/20231103/#revised-rec-editorial">section 6.3.11.2</a></span> apply, the W3C follows
the steps described below to update a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="CR" data-cr="draft">
Once the Group determined that the requirements of <span class="procdocsection"><a href="https://www.w3.org/policies/process/20231103/#publishing-crud">section 6.3.8.2</a></span> have been
satisfied, the Working Group follows the steps described below to publish a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="FPIG-NOTE|FPWG-NOTE">
W3C follows the steps described below for transition to a
First Public
<span class="status-name">STATUS</span>.
</span>
These steps are
grouped by theme. They are not strictly ordered; in practice, some
steps are completed in parallel. For instance, groups often manage
the transition request/meeting steps
in parallel with the publication request steps.
</p>
<p class="internetmediatype" data-profile="FPWD|CR|PR|REC" data-rec="new|substantive|features" data-cr="new|snapshot">
<strong>Note:</strong> If your specification involves (or updates) an Internet
Media Type, before the transition to
<span data-profile="FPWD">First Public</span>
<span class="status-name">STATUS</span>, see also <cite><a href="https://www.w3.org/2020/01/registering-mediatypes.html">How to Register
an Internet Media Type for a W3C Specification</a></cite>
<span class="mediatypespecifics" data-profile="FPWD">to review the entire Internet Media Type
registration process.</span>
<span class="mediatypespecifics" data-profile="WD">for information about
what you should do several months <strong>before</strong> advancing
to Candidate Recommendation.</span>
<span class="mediatypespecifics" data-profile="CR" data-cr="new|snapshot">for information
about
alerting the W3C liaisons to the
IETF so that they may request formal review and approval by the
IESG.</span>
<span class="mediatypespecifics" data-profile="PR|REC">for information about
how the W3C liaisons to the IETF track the registration process.</span>
</p>
<p class="xpointerregistry" data-profile="CR" data-cr="new|snapshot">
<strong>Note:</strong> If your specification defines (or updates) an XPointer
Scheme, before the transition to <span class="status-name">STATUS</span>, please register the scheme in the <a href="https://www.w3.org/2005/04/xpointer-schemes/">W3C XPointer Scheme
Registry</a>.
</p>
<dl>
<dt data-profile="CR" data-cr="new|snapshot">Negotiation of Review Schedule</dt>
<dd class="negotiatereview" data-profile="CR" data-cr="new|snapshot">
<ul>
<li>
The Chair negotiates the <a href="https://www.w3.org/policies/process/20231103/#wide-review">wide review</a>
schedule with the Chairs of groups with dependencies (on chairs@w3.org) <strong>before</strong> going to
<span class="status-name">STATUS</span>.
<span data-profile="CR" data-cr="new">The Group <span class="rfc2119">MUST</span> show that the
specification has received
wide review in order to move to Candidate Recommendation.</span>
<span data-profile="CR" data-cr="new">The Group <span class="rfc2119">MUST</span> show that
all horizontal <code>*-needs-resolution</code> issues have been closed by the relevant
horizontal group in the <a href="https://www.w3.org/PM/horizontal/">horizontal group's tracker</a>
in order to publish the <span class="status-name">STATUS</span>.</span>
<span data-profile="CR" data-cr="snapshot">The Group <span class="rfc2119">MUST</span> show that any
horizontal <code>*-needs-resolution</code> issues have been acknowledged in order to publish
the <span class="status-name">STATUS</span>.</span>
<span data-profile="CR" data-cr="snapshot">The Group <span class="rfc2119">MUST</span> show that the changes
have received wide review in order to publish the <span class="status-name">STATUS</span>.</span>
See the <a href="../documentreview/">considerations, guidelines and best practices</a>
that groups should follow to get early and wide review of a document.
</li>
</ul>
</dd>
<dt data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-rec="new" data-cr="new" data-notehistory="notchartered|first">Transition request</dt>
<dt data-profile="CR|REC" data-cr="snapshot" data-rec="substantive|features">Update request</dt>
<dd data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-cr="new" data-rec="new" data-notehistory="notchartered|first">
<ul>
<li id="obs-webreqmail" data-profile="PR-OBSL|PR-RSCND" data-notehistory="notchartered|first">If an individual
made a request to the relevant Working Group, or the TAG (using <a href="https://github.com/w3ctag/obsoletion/issues">w3ctag/obsoletion</a>) if such a group does not exist,
to <span data-profile="PR-OBSL">obsolete or to supersede</span><span data-profile="PR-RSCND">rescind</span>
a Recommendation, <strong>and</strong> the request was not answered within 90 days, the individual should
send his request to webreq@w3.org, cc'ing plh@w3.org, www-archive@w3.org.</li>
<li id="transreqmail" class="transitionreq" data-profile="FPWD|FPWG-NOTE|FPIG-NOTE|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-rec="new" data-cr="new|snapshot" data-notehistory="notchartered|first">
<span class="transwhen" data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot">At least one week prior to an expected
decision from or <a href="#team-mtg">meeting with the Team</a>, the</span>
<span class="transwhen" data-profile="FPWD|FPWG-NOTE|FPIG-NOTE" data-notehistory="notchartered|first">The <a href="details#DocContact">Document Contact</a>
<span class="transwho" data-profile="FPWD|FPWG-NOTE|CR|PR|PR-OBSL|PR-RSCND" data-cr="new|snapshot" data-notehistory="notchartered|first">
creates a <a href="#transreq">transition request</a> in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>.
<span data-profile="CR" data-cr="snapshot" data-echidna="true">For the purpose of the automatic publishing
system, it's <strong>important</strong> that the title of the issue ends with the shortname of your
specification, thus you will need one single issue for each specification.</span>
<span data-profile="FPWD|FPWG-NOTE" data-notehistory="notchartered|first"><strong>Note:</strong>
For the TAG, no First Public Working Draft transition request is required; the request is assumed to be
approved by the Team.
</span>
</span>
<span class="transwho" data-profile="REC|OBSL|RSCND">
sends a <a href="#transreq">transition request</a> to
the Team: ralph@w3.org, plh@w3.org, cc'ing ylafon@w3.org,
w3t-comm@w3.org. An issue is also created in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a> (for tracking purposes).
</span>
<span>A <a href="https://lists.w3.org/Archives/Public/public-transition-announce/">public archive of
transition requests</a> is available (since October 2019).</span>
</span></li>
<li class="transitionmtg" data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot">
Following an initial review by the Team, the <a href="details#DocContact">Document Contact</a>
<span class="rfc2119">MAY</span> be asked to organize a <a href="#dir-mtg">transition meeting
with the Team</a> to discuss the request.
</li>
<li class="transitionreq-approval" data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-cr="new|snapshot" data-notehistory="notchartered|first">
<span class="transitionreq-approvalwho" data-profile="FPWD|FPWG-NOTE|FPIG-NOTE" data-notehistory="notchartered|first">
The <span data-profile="FPWD|FPWG-NOTE">Project Management</span>
<span data-profile="FPIG-NOTE">Industry or Strategy</span> Lead approve the transition request.
The Lead <span class="rfc2119">MAY</span> ask the
CEO (or someone assigned by the CEO) to take responsibility for approving the transition
request.
</span>
<span class="transitionreq-approvalwho" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND" data-cr="new|snapshot">
The Team verifies the transition request.
</span>
<span data-profile="CR|PR">Approvals are expected to appear as an issue comment <a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition
approved."</a> in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40">Awaiting
Publication</a>' will need to be set</span>.</span>
<span class="transitionreq-approvalwho-when" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND" data-cr="new|snapshot">
In most cases the decision to approve the transition is made on Fridays.
</span>
</li>
</ul>
</dd>
<dd data-profile="CR|REC" data-cr="snapshot" data-rec="substantive|features">
<ul>
<li>
The <a href="details#DocContact">Document Contact</a> issue an <a href="#updaterequest">update request</a>
in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>, if there are substantive changes
other than to remove features explicitly identified as at risk.
</li>
<li>if the only substantive changes are to remove features explicitly identified as at risk, there is no need
for Team's approval.
</li><li>
If the <a href="#transreq">update request</a> satisfies the criteria for <a href="https://www.w3.org/policies/process/20231103/#streamlined-update">Streamlined Publication Approval</a>,
the Team automatically grants the request without formal review.
<span data-profile="CR|PR">Automatic approvals are expected to appear as an issue comment <a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition approved
automatically."</a> in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40">Awaiting
Publication</a>' will be set</span>.</span>
</li>
<li>
If the <a href="#transreq">update request</a> does not satisfy the criteria for <a href="https://www.w3.org/policies/process/20231103/#streamlined-update">Streamlined Publication Approval</a>,
the Team may approve the request after review.
<span data-profile="CR|PR">Approvals are expected to appear as an issue comment <a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition
approved."</a> in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40">Awaiting
Publication</a>' will need to be set</span>.</span>
<span class="transitionreq-approvalwho-when" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND" data-cr="new|snapshot">
In most cases the decision to approve the transition is made on Fridays.
</span></li>
</ul>
</dd>
<dt data-profile="FPWD|CR|PR|FPIG-NOTE|FPWG-NOTE|WD|CR|WG-NOTE|DISC|IG-NOTE|REC|OBSL|RSCND">Publication Planning</dt>
<dd class="docpreparation" data-profile="WD|CR|WG-NOTE|IG-NOTE|REC" data-cr="draft|snapshot" data-rec="editorial|candidate-corrections|candidate-additions" data-echidna="true">
<ul>
<li class="mailinglist-prep" data-profile="REC">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived github repository
available for comments.
</li>
<li>The <a href="details#DocContact">Document Contact</a> prepares the
document in accordance with <a href="https://www.w3.org/pubrules/">pubrules</a> (use the "Echidna-ready"
check).
</li>
<li data-profile="WG-NOTE|IG-NOTE">
If the publication is the result
of stopping work on a specification, the <a href="details#DocContact">Document Contact</a>
alerts the
<a href="details#Webmaster">Webmaster</a> at webreq@w3.org,
optionally cc'ing w3c-archive@w3.org (which has a Member-visible archive).
</li>
</ul>
</dd>
<dd class="docpreparation" data-profile="WD|WG-NOTE|DISC|IG-NOTE|FPWD|CR|PR|REC|OBSL|RSCND|FPWG-NOTE|FPIG-NOTE" data-echidna="false">
<ul>
<li class="mailinglist-prep" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived place (github or mailing list)
available for comments; (for mailing list, the Team Contact uses the <a href="https://www.w3.org/Systems/Mail/ListRequest">mailing list request
form</a>).</li>
<li id="edrec-webreqmail" data-profile="REC" data-rec="editorial">If an individual made a request to the
relevant Working Group, or the <a href="details#MaintainerContact">Maintainer Contact</a>, to update a
Recommendation, <strong>and</strong> the request was not answered within 90 days, the individual should
create a <a href="#transreq">transition request</a> in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a> to draw attention.</li>
<li class="mailinglist-prep" data-profile="REC">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived github repository
available for comments.
</li>
<li>The <a href="details#DocContact">Document Contact</a> prepares the
document in accordance with <a href="https://www.w3.org/pubrules/">pubrules</a> and develops a proposed
<a href="#schedule-pubreq">publication schedule</a>, taking into
account possible <a href="#moratoria">publishing moratoria</a>. The
<a href="#title-page-date">title page date</a>
is chosen based on the anticipated publication schedule.
</li>
<li>Before sending the publication request, the Team Contact <span class="rfc2119">SHOULD</span> install the
document in its final
location. The <a href="details#DocContact">Document
Contact</a> <span class="rfc2119">MAY</span> request publication of a
document that is not yet installed at its final location, but in this
case <span class="rfc2119">MUST</span> provide installation
instructions to the Webmaster.
If a document to be published consists of more than one HTML
file (i.e., there are style sheets, schemas, etc.), all
materials <span class="rfc2119">MUST</span>
be made available to the Webmaster from a single
directory (which may include subdirectories).
</li>
<li id="pubreqmail">
The <a href="details#DocContact">Document Contact</a> sends a <a href="#pubreq">publication request</a> to the
<a href="details#Webmaster">Webmaster</a> at webreq@w3.org,
optionally cc'ing w3c-archive@w3.org (which has a Member-visible archive).
See below for details about
<a href="#title-page-date">scheduling a publication</a>, and specifically requirements about advance notice
to the Webmaster.
<span data-profile="FPWG-NOTE|WG-NOTE|DISC|IG-NOTE" data-notehistory="none|closure">
If the publication is the result
of stopping work on a specification, the <a href="details#DocContact">Document Contact</a>
alerts the
<a href="details#Webmaster">Webmaster</a> as well.
</span>
</li>
</ul>
</dd>
<dt class="listprep" data-profile="PR|PR-OBSL|PR-RSCND">Form and Announcement Preparation</dt>
<dt class="listprep" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|WD|CR|OBSL|RSCND|REC" data-returning="true" data-cr="new|snapshot" data-notehistory="first" data-rec="new|proposed-corrections|proposed-additions|substantive|features">Announcement Preparation</dt>
<dd data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|WD|CR|REC|OBSL|RSCND|PR|PR-OBSL|PR-RSCND" data-cr="new|snapshot" data-notehistory="first" data-rec="new|proposed-corrections|proposed-additions|substantive|features">
<ul>
<li class="transannc-draft" data-profile="WD" data-returning="true">
The
<a href="details#DocContact">Document Contact</a> sends a draft <a href="#trans-annc">transition announcement</a>
to the Communications Team at w3t-comm@w3.org, which explains why the document was returned for further
work.
</li>
<li class="reviewform-prep" data-profile="PR|PR-OBSL|PR-RSCND|REC" data-rec="proposed-corrections|proposed-additions">
The Team Contact builds a
<span class="status-name">STATUS</span>
<a href="https://www.w3.org/2002/09/wbs/33280/factory">review
form</a> that the Project Manager reviews for correctness. The Team Contact ensures that there is a
mailing list with
a Team-only archive available for AC Representative comments; this list
is cited from the review form.
<span class="reviewform-prep2" data-profile="PR">
<strong>Note:</strong>
At the current time, WBS review forms are generated from
installed documents, but before the Webmaster completes
publication.</span>
</li>
<li class="transannc-draft" data-profile="CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND" data-cr="new|snapshot">The
<a href="details#DocContact">Document Contact</a> sends a draft <a href="#trans-annc">transition announcement</a>
to the Communications Team at w3t-comm@w3.org.
<span data-profile="CR" data-cr="new">If the publication is the result
of <a href="https://www.w3.org/policies/process/20231103/#revising-wd">returning a document to a Working
Group for further work</a>, the announcement
explains why the document was returned for further work.</span>
</li>
<li data-profile="CR" data-cr="snapshot" data-echidna="true">The Communications Team
approves the draft using an issue comment
<a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L32">"Draft transition
approved"</a>
in <a href="https://github.com/w3c/transitions/issues">w3c/transitions</a>
</li>
</ul>
</dd>
<dt class="transition-announcement" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|CR|PR|REC|OBSL|RSCND" data-cr="new" data-notehistory="first" data-rec="new|proposed-corrections|proposed-additions|substantive|features">Publication and Transition Announcement</dt>
<dt class="transition-announcement" data-profile="CR" data-cr="snapshot">Publication and Update Announcement</dt>
<dt class="transition-announcement" data-profile="WD|WG-NOTE|DISC|IG-NOTE|FPIG-NOTE|FPWG-NOTE|CR|REC" data-cr="draft" data-notehistory="none|notchartered|closure" data-rec="editorial|candidate-corrections|candidate-additions">Publication</dt>
<dt class="transition-announcement" data-profile="PR-OBSL|PR-RSCND">Transition Announcement</dt>
<dd>
<ul>
<li class="publication-announcement" data-profile="WD|FPWD|CR|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE|REC" data-rec="editorial|candidate-corrections|candidate-additions" data-echidna="false">The Webmaster completes <a href="#publication">publication</a> and notifies the Chair
and Team Contact of publication, cc'ing webreq@w3.org<span data-profile="FPWD|CR|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE" data-cr="new|snapshot">
and w3t-comm@w3.org</span>.
</li>
<li class="publication-announcement" data-profile="WD|CR|REC|WG-NOTE|IG-NOTE" data-cr="draft|snapshot" data-rec="editorial|candidate-corrections|candidate-additions" data-echidna="true">The <a href="details#DocContact">Document
Contact</a>
publishes the document using the <a href="https://github.com/w3c/echidna/wiki">W3C automatic system</a>.
</li>
<li class="publication-announcement" data-profile="CR|PR|REC|OBSL|RSCND" data-cr="new|snapshot" data-echidna="false" data-rec="new|proposed-corrections|proposed-additions|substantive|features">
After coordination with the Communications Team on the transition
announcement timing (especially those accompanied
by press releases; see more about
<a href="details#commteam">interactions with the
Communications Team</a>), the Webmaster completes <a href="#publication">publication</a> and notifies the
person who
sent the request, cc'ing webreq@w3.org and w3t-comm@w3.org.
Publication <span class="rfc2119">SHOULD</span> precede the transition announcement by
only a small amount of time.
</li>
<li class="trans-announcement" data-profile="FPWD">
The W3C Communications Team makes an
announcement on the <a href="https://www.w3.org/">W3C home page</a>.
</li>
<li class="trans-announcement" data-profile="WD" data-returning="true">
The W3C Communications Team sends the <a href="#trans-annc">transition announcement</a> to
w3c-ac-members@w3.org and chairs@w3.org.
</li>
<li class="trans-announcement" data-profile="WD" data-returning="false">
Since September 2015, the Communications Team no longer posts homepage news for regular WDs, unless
explicitely requested.
</li>
<li class="trans-announcement" data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot" data-rec="new|proposed-corrections|proposed-additions|substantive|features">
The W3C Communications Team sends the
<a href="#trans-annc">transition announcement</a>
to w3c-ac-members@w3.org
<span data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot">and
chairs@w3.org</span>
<span data-profile="CR|PR|REC" data-cr="new|snapshot">and on the <a href="https://www.w3.org/">W3C home page</a></span>.
<span data-profile="PR">The Advisory Committee review is started.</span>
<span data-profile="REC">The Call for Exclusions and the Advisory Committee review are started.</span>
</li>
<li class="trans-announcement" data-profile="CR" data-cr="snapshot">
The W3C Communications Team sends the
<a href="#trans-annc">update announcement</a>
to chairs@w3.org and on the <a href="https://www.w3.org/">W3C home page</a>.
</li>
<li class="trans-announcement" data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|snapshot" data-pr="new" data-echidna="false">The Chair or Team Contact(s) <span class="rfc2119">SHOULD</span> forward
the announcement to the Working
Group's public mailing list <strong>taking caution</strong> not to
send any Member-confidential information to a public list.</li>
<li class="trans-announcement" data-profile="CR" data-cr="snapshot" data-echidna="true">The
<a href="details#DocContact">Document Contact</a> <span class="rfc2119">SHOULD</span> forward the announcement to the Working
Group's public mailing list.
</li>
<li class="trans-announcement" data-profile="REC" data-rec="new|substantive|features">The Team
Contact <span class="rfc2119">SHOULD</span> forward the announcement to the appropriate public forum
<strong>taking caution</strong> not to
send any Member-confidential information to a public list.</li>
</ul>
</dd>
</dl>
<p data-profile="WG-NOTE|IG-NOTE">
<strong>Note:</strong> Instructions for publication of
an Ordinary
<span class="status-name">STATUS</span>
are included for convenience even though
this is not a <a href="https://www.w3.org/policies/process/20231103/#rec-track">Recommendation
Track transition</a> as defined in the W3C Process.
</p>
<p data-profile="PR-OBSL|PR-RSCND">
<strong>Note:</strong>
<span class="status-name">STATUS</span>
is not a <a href="https://www.w3.org/policies/process/20231103/#maturity-stages">maturity stage</a> defined in the <a href="https://www.w3.org/policies/process/20231103/">W3C Process</a> but is described as a proposal before the next
step.
</p>
<hr>
<p> </p>
<div id="adv-reqs">
<div data-profile="FPWD|CR|PR|REC" data-cr="new" data-rec="new">
<h2 id="transition-reqs">Transition Requirements for <span class="status-name">STATUS</span></h2>
<p data-profile="REC" data-rec="new">The decision to advance a document to <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsW3C" id="ref-for-RecsW3C">Recommendation</a> is a
<a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#def-w3c-decision" id="ref-for-def-w3c-decision">W3C Decision</a>.
</p>
<p>The <span data-profile="FPWD|CR|PR" data-pr="new" data-cr="new|draft|snapshot">Working
Group</span><span data-profile="CR|PR|REC" data-cr="rec-amended" data-pr="rec-amended">W3C</span>:</p>
<ul>
<li> <em class="rfc2119">must</em> record the <span data-profile="FPWD|CR|PR|REC" data-pr="new" data-cr="new|draft|snapshot">group’s</span><span data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">individual(s)</span> decision to request advancement.
<p class="note">Provide a link to meeting minutes, github issues, or email announcing the decision.</p>
<p data-profile="REC" class="note">For a Recommendation, you may reuse the group's decision to move to
Proposed Recommendation.</p>
</li>
<li> <em class="rfc2119">must </em> obtain <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#team" id="ref-for-def-Team">Team</a>
verification.
<p class="note">Submit a <a href="https://github.com/w3c/transitions/issues">transition request</a>.</p>
</li>
<li data-profile="CR" data-cr="new|draft|snapshot"> <em class="rfc2119 ">must</em> publicly
document all new features
(<a href="https://www.w3.org/policies/process/20231103/#class-4">class 4 changes</a>) to the
technical report
since the previous publication.
<p class="note">Include a link to a change log where new features are highlighted, highlight them in the
Status of the Document. </p>
</li>
<li data-profile="CR" data-cr="rec-amended"> <em class="rfc2119 ">must not</em> contain new features
(<a href="https://www.w3.org/policies/process/20231103/#class-4">class 4 changes</a>) to the
technical report
since the Recommendation.
</li>
<li data-profile="CR"> <em class="rfc2119">must</em> publicly document if other substantive changes
(<a href="https://www.w3.org/policies/process/20231103/#class-3">class 3 changes</a>) have been made,
and <em class="rfc2119">should</em> document the details of such changes.
<div class="note">
<ul>
<li>For example, include a link to a change log where important changes are highlighted. </li>
<li>If this specification is a revision of a previous Recommendation, does the document clearly state
the
relation of this version to the previous one? For instance, does it obsolete or supersede a previous
Recommendation? Where is this stated (e.g., the status section)? Does the specification explain
whether
authors should create content according to the previous or current version? Does the specification
explain
whether processors should continue to process content according to the previous Recommendation?</li>
<li>If there will be two Recommendations of different major revision numbers, does the newer
specification explain the relationship?</li>
</ul></div>
</li>
<li data-profile="CR|PR|REC"> <em class="rfc2119">should</em> publicly document if <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#class-2" id="ref-for-editorial-change">editorial
changes</a> have been made,
and <em class="rfc2119">may</em> document the details of such changes.
</li>
<li data-profile="CR|PR|REC" data-cr="new|draft|snapshot"> <em class="rfc2119">must</em> <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#formally-addressed" id="ref-for-formally-addressed">formally address</a> all issues
raised about the document since the previous <a href="https://www.w3.org/policies/process/20231103/#maturity-levels">maturity level</a>.
<div class="note">
<ul>
<li>Include a link to an issues list, such as GitHub issues, that indicates that the group has been
responsive to reviewers who have raised issues since the previous transition. The Team's
expectations are that, as a document advances, there will be an increasingly precise record of how it
has formally addressed each issue.</li>
<li>For changes in the issues list since the previous transition:
<ul>
<li>Highlight issues where the Group has declined to make a change, with rationale. See also <a href="https://lists.w3.org/Archives/Member/chairs/2000JanMar/0109.html">Clarification: tables
summarizing review</a>, Tim Berners-Lee (Tue, Feb 15 2000).
</li><li>Highlight issues where the Group has not satisfied a reviewer and has either not yet responded
to the reviewer, or the reviewer has not yet acknowledged the Group's decision.</li>
<li>Show, without highlighting:
<ul>
<li>Issues where the Working Group has accepted a proposed change.</li>
<li>Issues where the Working Group has clarified the specification to the satisfaction of the
reviewer.</li>
</ul>
</li>
</ul>
</li>
</ul>
</div>
</li>
<li data-profile="CR" data-cr="rec-amended"> <em class="rfc2119">should</em> <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#formally-addressed" id="ref-for-formally-addressed">formally
address</a> all errata
raised about the document since the Recommendation.
<p class="note">Include a link to an issues list, such as GitHub issues, that indicates that errata have been
responded.</p>
</li>
<li> <em class="rfc2119">must</em> provide public documentation of any <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#FormalObjection" id="ref-for-FormalObjection">Formal Objections</a>.
<p class="note">
Provide link(s) to the objection, attempts to satisfy the reviewer, and a public record of the decision.
</p>
</li>
<li data-profile="CR|PR|REC" data-cr="new"> <em class="rfc2119">should</em> report which, if any, of the <span data-profile="CR|PR|REC" data-pr="new" data-cr="new|draft|snapshot">Working Group's</span><span data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">individual(s)</span> requirements
for this document have changed since the previous step.
</li>
<li data-profile="CR|PR|REC" data-cr="new|draft|snapshot"> <em class="rfc2119">should</em> report any changes in
dependencies with other groups.
<div class="note" data-profile="PR|REC">
<ul>
<li>In general, documents do not advance to Proposed Recommendation with normative references to other
specifications that are considered unstable. See also <a href="https://www.w3.org/guide/process/tilt/normative-references">Normative References Guidelines</a>.</li>
<li>Documents must not include normative references to a Rescinded/Obsolete/Superseded Recommendation. </li>
</ul>
</div>
</li>
<li data-profile="FPWD|CR" data-pr="new" data-cr="new|draft|snapshot"> <em class="rfc2119">should</em>
provide information about implementations known to the <span data-profile="FPWD|CR" data-pr="new" data-cr="new|draft|snapshot">Working Group</span><span data-profile="CR" data-cr="rec-amended" data-pr="rec-amended">individual(s)</span>.
</li>
<li data-profile="CR" data-cr="rec-amended"> <em class="rfc2119">must</em> provide information about
implementations known to the individual(s).
<p class="note" data-profile="PR">See <a href="https://www.w3.org/policies/process/20231103/#implementation-experience">implementation experience</a></p>
</li>
<li data-profile="PR|REC"> <em class="rfc2119">must</em> provide information about implementations known to the
<span data-profile="PR|REC" data-pr="new" data-rec="new">Working Group</span><span data-profile="PR|REC" data-rec="rec-amended" data-pr="rec-amended">individual(s)</span>.
<div class="note">
<ul>
<li data-profile="PR|REC" data-pr="rec-amended">Unless this information changed since the previous
transition, indicate "No change".</li>
<li data-profile="PR" data-pr="new">Include a link to a final implementation report, or, if there is
no such report, rationale why the Team should approve the request nonetheless.</li>
<li>If you use WPT results, provide a snapshot of those results, e.g <a href="https://www.w3.org/2021/04/wpt-fyi-snapshot.html?filter=webauthn">wpt.fyi
snapshot of webauthn</a> (save a copy of the resulting report)</li>
</ul>
</div>
</li>
</ul>
</div>
<div data-profile="WD">
<h2 id="revising-wd">Requirements for revising a <span class="status-name">STATUS</span></h2>
<p>A <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#GroupsWG" id="ref-for-GroupsWG⑤">Working Group</a> <em class="rfc2119">should</em> <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#publishing" id="ref-for-publishing">publish</a> a <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsWD" id="ref-for-RecsWD">Working Draft</a> to the W3C Technical Reports page
when there have been significant changes
to the previous published document
that would benefit from review beyond the Working Group.</p>
<p>If 6 months elapse without significant changes to a specification,
a Working Group <em class="rfc2119">should</em> publish a revised <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsWD" id="ref-for-RecsWD">Working Draft</a>,
whose status section <em class="rfc2119">should</em> indicate reasons for the lack of change.</p>
<p>To publish a revision of a Working draft, a Working Group:</p>
<ul>
<li> <em class="rfc2119">must</em> record the group’s decision to request publication. <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#def-Consensus" id="ref-for-def-Consensus">Consensus</a> is
not required,
as this is a procedural step,
<div class="note">
<p>Provide a link to meeting minutes, github issues, or email announcing the decision. The decision may be
applicable to one or more revisions.</p>
<p data-profile="WD" data-echidna="true">
This link should be given to the <a href="https://github.com/w3c/echidna/wiki">W3C automatic system</a>
using the <code>decision</code> parameter.
</p>
</div>
</li>
<li> <em class="rfc2119">must</em> provide public documentation
of <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#substantive-change" id="ref-for-substantive-change">substantive changes</a> to the technical report
since the previous <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsWD" id="ref-for-RecsWD">Working Draft</a>,
</li>
<li> <em class="rfc2119">should</em> provide public documentation
of significant <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#class-2" id="ref-for-editorial-change">editorial changes</a> to the technical report
since the previous step,
</li>
<li> <em class="rfc2119">should</em> report which,
if any,
of the Working Group’s requirements for this document
have changed since the previous step,
</li>
<li> <em class="rfc2119">should</em> report any changes in dependencies with other groups,
</li>
</ul>
</div>
<div data-profile="CR|REC" data-cr="snapshot" data-rec="substantive|features">
<h2 id="update-reqs">Requirements for updating a <span class="status-name">STATUS</span></h2>
<p class="advisement" data-profile="REC" data-rec="features">WARNING: If your existing Recommendation was not
approved for <a href="https://www.w3.org/policies/process/20231103/#allow-new-features">accepting new features</a>,
you are not allowed to follow these steps. You MUST follow the <a href="?profile=FPWD">First Public Working
Draft</a> steps instead.</p>
<p data-profile="REC" data-rec="substantive|features">The decision to incorporate proposed amendments in a <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsW3C" id="ref-for-RecsW3C">Recommendation</a> is a
<a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#def-w3c-decision" id="ref-for-def-w3c-decision">W3C Decision</a>.
</p>
<p data-profile="CR">The Working Group:</p>
<p data-profile="REC">The W3C:</p>
<ul>
<li> <em class="rfc2119">must </em> obtain <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#team" id="ref-for-def-Team">Team</a>
verification,
or fulfill the criteria for <a href="https://www.w3.org/policies/process/20231103/#streamlined-update">Streamlined Publication Approval</a>.
<p class="note">Submit an update request.</p>
</li>
<li> <em class="rfc2119">must</em> record the group’s decision to request the update.
<p class="note">Provide a link to meeting minutes, github issues, or email announcing the decision.</p>
</li>
<li> <em class="rfc2119">must</em> show that the <span data-profile="CR">changes</span>
<span data-profile="REC">proposed amendments</span> have received <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#dfn-wide-review" id="ref-for-dfn-wide-review">wide
review</a>.
<div class="note">
<ul>
<li>Was the public requested to review the changes (such as announcement from a previous publication)?
</li>
<li>Which are the groups with dependencies, per the Group's charter, and did they review the document?
</li>
<li>Were the horizontal groups given proper opportunities to review subtantive changes? Are there any <a href="https://www.w3.org/PM/horizontal/"><code>*-needs-resolution</code>
issue</a> pending?</li>
<li>Was there early review from implementers? Are the changes already deployed in implementations?</li>
<li data-profile="CR" data-streamline="true">
Streamlined Publication Approval requires, for each of the W3C Horizontal Groups,
if the Horizontal Review Group has made available a set criteria under which their review is not
necessary,
the Working Group <span class="rfc2119">must</span> document that these criteria have been fulfilled.
Otherwise, the Working Group <span class="rfc2119">must</span> show that review from that group has been
solicited and received.
</li>
</ul>
<p data-profile="REC">
Proposed amendments can only be incorporated as-is, per <a href="https://www.w3.org/policies/process/20231103/#change-review">section 6.3.11.5</a>.
</p>
</div>
</li>
<li data-profile="CR|REC" data-streamline="true">
Streamlined Publication Approval requires the group to <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#formally-addressed" id="ref-for-formally-addressed">formally address</a>:
<ul>
<li data-md="">
<p>all issues raised against the document that resulted in changes since the previous publication</p>
</li>
<li>
<p>all issues raised against changes since the previous publication</p>
</li>
<li>
<p>all issues raised against the document that were closed since the previous publication with no change
to the document</p>
</li>
</ul>
<p>The response to each of these issues <em class="rfc2119">must</em> be to the satisfaction
of the person who raised it:
their proposal has been accepted,
or a compromise has been found,
or they accepted the Working Group’s rationale for rejecting it. This implies no pending <a href="https://www.w3.org/PM/horizontal/"><code>*-needs-resolution</code></a> issues,
and no pending <a href="https://www.w3.org/2020/06/DRAFT-PP2020.html#sec-PAG-conclude">PAG conclusions</a>.
</p>
</li>
<li> <em class="rfc2119">must</em> provide public documentation of any <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#FormalObjection" id="ref-for-FormalObjection">Formal
Objections</a>.
<div class="note">
<ul>
<li>Provide link(s) to the objection, attempts to satisfy the reviewer, and a public record of the
decision.</li>
<li data-profile="CR|REC" data-streamline="true">
Streamlined Publication Approval requires <strong>no formal objection</strong> have been registered.
</li>
</ul></div>
</li>
<li data-profile="CR|REC" data-rec="features"> <em class="rfc2119 ">must</em> publicly document of all new
features
(<a href="https://www.w3.org/policies/process/20231103/#class-4">class 4 changes</a>) to the technical
report
since the previous publication.
<p class="note">Include a link to a change log where new features are highlighted, highlight them in the
Status of the Document. </p>
</li>
<li> <em class="rfc2119">must</em> publicly document if other substantive changes
(<a href="https://www.w3.org/policies/process/20231103/#class-3">class 3 changes</a>) have been made,
and <em class="rfc2119">should</em> document the details of such changes.
<p class="note">For example, include a link to a change log where important changes are highlighted.</p>
<p data-profile="REC" data-rec="substantive|features">For Recommendations, other substantive changes
<em class="rfc2119">must not</em> happen, unless it was a proposed amendment.
</p>
</li>
<li> <em class="rfc2119">should</em> publicly document if <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#class-2" id="ref-for-editorial-change">editorial
changes</a> changes have been made,
and <em class="rfc2119">may</em> document the details of such changes.
</li>
<li> <em class="rfc2119">must</em> show that the revised specification
meets all <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#GroupsWG" id="ref-for-GroupsWG">Working Group</a> requirements,
or explain why the requirements have changed or been deferred,
<div class="note">
<ul>
<li>Where are the requirements defined (e.g,. a charter or requirements document)?</li>
<li>Are any requirements previously satisfied no longer satisfied? Are any requirements previously
unsatisfied now satisfied?</li>
<li data-profile="CR|REC" data-streamline="true">
Streamlined Publication Approval requires no changes to Working Group requirements.
</li>
</ul>
</div>
</li>
<li> <em class="rfc2119">should</em> report which, if any, of the <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#GroupsWG" id="ref-for-GroupsWG">Working Group</a>'s
requirements
for this document have changed since the previous step.
<div class="note">
<ul>
<li data-profile="CR|REC" data-streamline="true">
Streamlined Publication Approval requires no changes to Working Group requirements.
</li>
</ul>
</div>
</li>
<li> <em class="rfc2119">should</em> report any changes in dependencies with other groups.
</li>
<li> <em class="rfc2119">should</em> provide information about implementations known to the <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#GroupsWG" id="ref-for-GroupsWG">Working Group</a>.
</li>
</ul>
</div>
<div data-profile="CR" data-cr="new">
<!-- <h2 id='transition-cr'>Additions to Transitioning to <span class="status-name">STATUS</span></h2> -->
<ul>
<li> <em class="rfc2119">must</em> show that the specification
has met all <span data-profile="FPWD|CR|PR|REC" data-pr="new" data-cr="new|draft|snapshot">Working
Group</span><span data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">individual(s)</span>
requirements,
or explain why the requirements have changed or been deferred,
<div class="note">
<ul>
<li>Where are the requirements defined (e.g,. a charter or requirements document)?</li>
<li>Are any requirements previously satisfied no longer satisfied? Are any requirements previously
unsatisfied now satisfied?</li>
</ul>
</div>
</li>
<li> <em class="rfc2119">must</em> document changes to dependencies during the development of the specification,
<div class="note">
<ul>
<li>Does this specification have any normative references to other
specifications that are not yet stable?
The Team's expectations are that, as a document advances, there will be an increasingly need
for normative referenced materials to be scrutinized. See <a href="https://www.w3.org/guide/process/tilt/normative-references">Normative References Guidelines</a>.
</li>
<li>Does this specification have any normative references to a Rescinded/Obsolete/Superseded
Recommendation? Documents <span class="rfc2119">must not</span> include normative references to a
Rescinded/Obsolete/Superseded Recommendation.
</li>
<li class="groups-satisfied" data-profile="CR" data-cr="new|snapshot">Have other Groups
confirmed that dependencies
have been satisfied? For example, does the issues list show that
these groups are satisfied as a result of their review of the
document? Are there dependencies that have not been satisfied?</li>
<li class="new-impl-dependencies" data-profile="PR" hidden="hidden">Is there evidence that additional
dependencies
related to implementation have been satisfied?</li>
</ul>
</div>
</li>
<li> <em class="rfc2119">must</em> document
how <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#adequate-implementation" id="ref-for-adequate-implementation">adequate implementation experience</a> will be demonstrated,
<div class="note">
<p>This is also known as "CR exit criteria".</p>
<ul>
<li>Are there tests or test suites available that will allow the WG to demonstrate/evaluate that features
have been implemented (e.g., a matrix showing how different pieces or classes of software implement
different features)? Is the expectation to show two complete implementations (e.g., there are two
software instances, each of which conforms) or to show that each feature is implemented twice in some
piece of software?</li>
<li>What are the Group's plans for showing implementation of optional features? In general, the Team
expects mandatory features and optional features that affect interoperability to be handled similarly.
Optional features that are truly optional (i.e., that do not affect interoperability) may require less
implementability testing.</li>
<li>Does the WG have additional implementation experience that will help demonstrate interoperability
(e.g., has there been an interoperability day or workshop? Is one planned?)?</li>
</ul>
</div>
</li>
<li> <em class="rfc2119">may</em> identify features in the document as <dfn class="dfn-paneled" data-dfn-type="dfn" data-export="" id="at-risk">at risk</dfn>.
These features <em class="rfc2119">may</em> be removed
before advancement to <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsPR" id="ref-for-RecsPR">Proposed Recommendation</a> without a requirement to publish a new <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsCR" id="ref-for-RecsCR">Candidate
Recommendation</a>.
<p class="note">If any, the list of features <em>at-risk</em> <em class="rfc2119">must</em> appear in the
Status of the Document.</p>
</li>
<li> <em class="rfc2119">must</em> specify the deadline for comments,
which <em class="rfc2119">must</em> be <strong>at least</strong> 28 days after publication,
and <em class="rfc2119">should</em> be longer for complex documents, and,
<p class="note">This deadline <em class="rfc2119">must</em> appear in the Status of the Document.</p>
</li>
<li> <em class="rfc2119">must</em> show that the specification has received <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#dfn-wide-review" id="ref-for-dfn-wide-review">wide
review</a>.
<div class="note">
<ul>
<li>Make sure to look at <cite><a href="../documentreview/">How to do Wide
Review</a></cite></li>
<li>Was the public requested to review the document (such as announcement from a previous publication)?
</li>
<li>Which are the groups with dependencies, per the Group's charter, and did they review the document?
</li>
<li>Were the horizontal groups given proper opportunities to review subtantive changes? Are there any <a href="https://www.w3.org/PM/horizontal/"><code>*-needs-resolution</code>
issue</a> pending? How recently were the reviews done?</li>
<li>Was there early review from implementers? Are the changes already deployed in implementations?</li>
</ul>
</div>
</li>
</ul>
</div>
</div>
<div data-profile="CR" data-cr="snapshot">
<!-- <h2 id='publishing-crrs'>Additions to Updating a <span class="status-name">STATUS</span></h2>
<p>The Working Group:</p> -->
<ul>
<li> <em class="rfc2119">must</em> specify the deadline for further comments,
which <em class="rfc2119">must</em> be <strong>at least</strong> 28 days after publication,
and <em class="rfc2119">should</em> be longer for complex documents,
<p class="note">This deadline <em class="rfc2119">must</em> appear in the Status of the Document.</p>
</li>
<li> <em class="rfc2119">may</em> identify features in the document as <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#at-risk" id="ref-for-at-risk">at risk</a>.
These features <em class="rfc2119">may</em> be removed
before advancement to <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsPR" id="ref-for-RecsPR⑤">Proposed Recommendation</a> without a requirement to publish a new <a data-link-type="dfn" href="https://www.w3.org/policies/process/20231103/#RecsCR" id="ref-for-RecsCR">Candidate
Recommendation</a>.
<p class="note">The list of features <em>at-risk</em> <em class="rfc2119">must</em> appear in the Status of the
Document, if any.</p>
</li>